• Job Description

  Req#: 822117

  Requisition No: 822117

  Agency: Juvenile Justice

  Working Title: ADMINISTRATIVE ASSISTANT I - SES - 80044658

  Pay Plan: SES

  Position Number: 80044658

  Salary: $1,356.00 Bi-Weekly

  Posting Closing Date: 02/10/2024

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  The Department of Juvenile Justice salutes our heroes.

  We are honored to have the opportunity to support our nation’s veterans and their families.

  We value the service given to our country and support the hiring of service members and military spouses.

  ANTICIPATED VACANCY

  LOCATION, CONTACT, AND SALARY INFORMATION

  Location: Office of the General Counsel, Knight Building, 2737 Centerview Drive, Tallahassee, Florida 32399-3100.

  Starting Salary : $1,356.00 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

  Contact Person : Roseanna Bronhard, Senior Attorney, (850-717-2458) Email: Roseanna.Bronhard@fldjj.gov

  POSITION DESCRIPTION :

  This position is assigned to the Public Records Unit (PRU) within the General Counsel’s Office. Under the supervision of a Senior Attorney, this position will log, process and track public records requests.

  This position provides customer service to citizens requesting Department records. Training will be provided to accomplish tasks including:

  Logging, processing, and tracking public record requests.

  Assisting in screening all incoming calls, faxes and emails for the Public Records Unit.

  Preparing public record requests by assigning to appropriate custodians.

  Processing a variety of confidential correspondences, reviews subject matter, and prepares assignments under the direction of the Public Records Coordinator.

  Managing production of information and documentation for the Public Records Unit and the Office of the General Counsel.

  Reviewing and analyzes records and information from multiple sources and determines relevance to specific requests.

  Reviewing data control process and implements new methods and procedures for effectively reviewing and entering data.

  Ensuring that all electronic documentation and hard files are kept up-to-date and readily available upon request.

  Maintaining tracking databases for Public Record Requests.

  Processing all payments received for record requests in a timely manner.

  Proofreading and editing documentation for grammatical, spelling, and typographical errors.

  Working as back-up assistant to the Labor and Employment Attorney who has primary responsibility for legal representation of the Department in personnel administration by advising Department leadership on matters including employee discipline and administration of collective bargaining agreements.

  Performing other related duties as assigned.

  MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING/REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES

  Knowledge, skills, and abilities, including utilization of equipment, required for the position.

  Knowledge of the methods of data collection.

  Ability to organize data into logical format for presentation in reports, documents, and other written materials.

  Ability to work independently with minimal supervision.

  Ability to understand and apply applicable rules, regulations, policies, and procedures relating to public record requests.

  Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively, both verbally and in writing.

  Knowledge of office procedures and practices.

  Knowledge of the principles and techniques of effective verbal and written communication.

  Ability to use standard business formats and styles for letters and business forms.

  Ability to use Microsoft applications (Word, PowerPoint, Outlook, Excel, etc.)

  Ability to operate general office equipment.

  Ability to handle confidential information.

  Ability to use correct spelling, punctuation, and grammar.

  Ability to establish and maintain effective working relationships with others.

  PREFERRED QUALIFICATIONS

  Experience working in an office setting.

  SPECIAL NOTES

  All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care position.

  DJJ participates in E-Verify (Employment Eligibility).

  When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (business purpose/employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided that the driver wears corrective lenses while operating the vehicle.

  Nine paid holidays and one personal holiday per year.

  Paid sick leave.

  Paid annual leave.

  State Group Insurance coverage options, including health, life, dental, vision, supplemental insurance.

  State retirement plan options, see www.myfrs.com

  For a complete list of benefits, see www.mybenefits.myflorida.com

  The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

  Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

  The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

• About the company

  Florida (/ˈflɒrɪdə/, Spanish pronunciation: ) is a state located in the southeastern region of the United States.

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