• Job Description

  Req#: 42702

  Agency: Environmental Protection Agency
  Class Title: ADMINISTRATIVE ASSISTANT II - 00502
  Skill Option: None
  Bilingual Option: None
  Closing Date/Time: 11/26/2024
  Salary: $6,005.00-$7,100.00 Monthly
  Job Type: Salaried
  Category: Full Time
  County: Sangamon
  Number of Vacancies: 1
  Plan/BU: CF028

  POSTING IDENTIFICATION# 42702

  ****A RESUME IS REQUIRED FOR THIS JOB POSTING****

  Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

  ***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. ***

  Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.

  *Answer all questions thoroughly-DO NOT STATE SEE RESUME*

  Why Work for Illinois?

  Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

  No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

  Position Overview

  The Illinois Environmental Protection Agency (EPA) is seeking a highly qualified individual to serve as Confidential Staff Assistant to the Deputy Director. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The position requires confidentiality and professionalism, often under complex and sensitive circumstances. The ideal candidate will also need to be able to communicate effectively verbally, electronically, and in writing with both internal and external stakeholders.

  The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).

  We invite all qualified candidates to apply.

  Essential Functions

  • Serves as confidential staff assistant to the Deputy Director, Illinois Environmental Protection Agency (IEPA);
  • Serves as liaison for the Deputy Director in activities involving the Bureau Chiefs and Division Managers under the Deputy Director;
  • Provides administrative support for the Director’s Office and other senior Agency staff;
  • Assists with sensitive assignments for Agency senior staff;
  • Serves as Agency point of contact for United States Environmental Protection Agency (USEPA) for the Performance Partnership Agreement (PPA);
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

  Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
  • Requires two years of professional experience in a public or private organization.

  Preferred Qualifications

  • Prefers at least (3) three years of experience serving as, or performing liaison activities with internal or external stakeholders that involve delicate, sensitive and confidential matters.
  • Prefers at least (3) three years of experience in preparing and presenting reports, memoranda, correspondence, etc. in a clear and concise manner.
  • Prefers at least (3) three years of experience communicating with members of the public or an organization’s stakeholders verbally and via email.
  • Prefers at least (3) three years of experience planning, developing, and executing programs or policies in a public or private organization or business.
  • Prefers at least (3) three years of experience conducting research into organizational, operational, or policy issues.
  • Prefers at least (3) three years of experience maintaining schedules for senior management and/or staff in a public or private organization or business.
  • Prefers at least (3) three years of experience in utilizing Microsoft Office Suite software and/or equivalent software programs.
    

  Conditions of Employment

  • Requires ability to pass a name based background check.
  • Requires a current and valid driver’s license.
  • Requires the ability to travel.

  *The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

  Work Hours: 8:30 to 5 Mon-Fri
  Work Location: 1021 North Grand Avenue East, Springfield, IL 62702
  Agency Contact:

  Kathy Taylor

  Kathy.Taylor@Illinois.gov

  (217)785-1745

  Posting Group: Office & Administrative Support; Environmental & Natural Resources

  The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

  Agency statement: The mission of the Illinois EPA is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property, and the quality of life. The Illinois EPA works to safeguard natural resources from pollution to provide a healthy environment. By partnering with businesses, local governments, and the public, the Illinois EPA is dedicated to continued protection of the air we breathe, the water we drink, and the land we live on.

  The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

• About the company

  The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.

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