• Job Description

  Req#: 5002569

  As an Administrative Assistant II in the Risk Management department, the job duties are overseeing the work of all administrative assistants. It also includes supporting adjusters and managers by processing written correspondence, filing, mailing letters as well as handling U.S. mail and interoffice mail. The Administrative assistant must be organized and be able to work in a fast-paced environment. They must also be expected to move around frequently and have the ability to lift up to 25 lbs. The administrative assistant is also required to have excellent communication and writing skills as well as computer proficiency.

  Duties and Responsibilities:

  • Data Entry in the department system to generate new claims or update information, process incoming checks

  • Creates folders for new claims, filing, and oversees the Archiving process

  • Answers telephone, runs reports, and prepares Agenda reports

  • Copy work, preparing & distributing both US mail and interoffice mail; oversees problems regarding office equipment or other issues

  • Lead Administrative Assistant for all Special projects and assists in all areas of Risk Management. including all projects for Manager/Sr. Manager and Director

  Other Duties:

  • This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position.

  • Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

  
  

  Harris County is an Equal Opportunity Employer
  https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
  If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net .
  
  This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

  All applicants must register and take the HRRM Typing Skills Test and score a minimum of a typing speed of 50 W.P.M. and 80% accuracy.

  https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test

  Please see the testing instructions in the General Information section below.

  Education and Experience:

  • High School Diploma or G.E.D. equivalent from an accredited educational institution.

  • A minimum of five (5) years of verifiable paid general business work experience in an administrative/clerical capacity where duties include customer service by phone or in person, data entry, heavy filing, and use of Microsoft Office Software.

  Knowledge, Skills, and Abilities:

  • Proficient knowledge of computers, office equipment, and related software, including Microsoft Word/Excel/Access/Outlook

  • Customer service-oriented and excellent verbal and written communication skills

  • Proficient typing skills - minimum 50-55 wpm with 80% accuracy

  • Strong organizational skills

  • Ability to work well with the public and staff members

  
  

  NOTE : Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. See Resume will not be accepted for qualifications.

  Register online for the HRRM Clerical Skills Test using the following link: https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test

  Instructions:
  

  • Click the above link to the HRRM Clerical Skills Test registration page
  • Click on Apply to submit your request for testing
  • You will receive a test invitation and instructions via e-mail within 48 hours
  • You will have no more than 5 calendar days to access and complete testing
  • Your score will be automatically uploaded to your application
  • The test may be taken once every 30 days
  • Most recent test scores are retained for up to 6 months

  
  

  Position Type and Typical Hours of Work:

  • Regular Full-time

  • Monday – Friday | 8:00 A.M. to 5:00 P.M.

  • 40 hours per week

  Salary:

  • Depends on Qualifications

  • Based on 26 Pay Periods

  • Plus, benefits

  
  

  Work Environment and Physical Demands:

  • Ability to walk, bend, and stand for extended periods of time

  • Regularly lift at least 25 lbs.

  
  

  Reporting Relationships:

  • Reports To Position: Manager/Sr. Manager

  • Supervises Positions: N/A

  
  

  Employment may be contingent on passing a drug screen and meeting other standards.
  
  Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

• About the company

  Office of Commissioner Tom S. Ramsey, P.E.

Notice