• Job Description

  Req#: 5193032

  CHANDLER UNIFIED SCHOOL DISTRICT

  CLASSIFICATION: OFFICE

  TITLE: ADMINISTRATIVE ASSISTANT III – HUMAN RESOURCES

  CALENDAR: 2611H

  SALARY: GRADE 118

  REPORTS TO: EXECUTIVE DIRECTOR OF HUMAN RESOURCES

  Job Goal:

  The Administrative Assistant provides critical support to the executive director and staff by managing various administrative tasks, ensuring compliance, maintaining large district budgets, and accurate records. This role requires exceptional organizational skills, attention to detail, and the ability to multitask.

  Minimum Qualifications:

  • High school diploma or equivalent required; associate's or bachelor’s degree preferred
  • 2+ years of administrative experience in an educational setting preferred
  • Excellent organizational, communication, and interpersonal skills
  • Ability to maintain confidentiality and handle sensitive information
  • Strong attention to detail and ability to multitask
  • Familiarity with software s (e.g., iObservation, Google, Microsoft, iVisions, EPARs)
  • Ability to hold a valid Arizona IVP Fingerprint Clearance Card

  Core Job Functions:

  • Provide administrative support for tracking and compliance, including annual best practices and board documents
  • Manage certified evaluations and support with troubleshooting
  • Entering and managing EPARs (Employee Performance Appraisal Reports) for staff terminations
  • Assist with interview scheduling and coordination for principals and district positions
  • Oversee iObservation and student data management
  • Facilitate loan forgiveness processes and PFP (Performance Feedback and Planning) letters
  • Maintain professional pathways documentation, including EPARs, timesheets, flat files, and audits
  • Manage trave l arrangements for out of state conventions/meetings
  • Manage Board D ocs for Human Resources Department
  • Manage professional development budgets (301, HR, Title II)
  • Ensure the integrity of Red Folders and T9 records for secondary and backup purposes
  • Coordinate release of contract scheduling and records
  • Maintain accurate salary schedules
  • Facilitate student and teacher intern placements and university relationships
  • Provide assistance and support to administrators and staff
  • Perform related duties as requested
  • Perform all duties in a safe and prudent manner as directed

  Core Values/Professional Qualities:

  • Respond to all internal and external customers, as it relates to the position, in a prompt, efficient, friendly, and patient manner
  • Function effectively as a team member
  • Be responsible, reliable and punctual
  • Be flexible and adaptable to change
  • Positively accept direction
  • Establish and maintain courteous, cooperative working relationships with students, staff and parents
  • Direct constructive criticism toward improving the district
  • Exercise positive problem-solving behavior and conflict resolution skills
  • Adhere to the dress code appropriate to the site and job
  • Share sensitive student and staff information on a need-to-know basis
  • Be a positive role model
  • Work with a large cross-section of people in a professional and non-judgmental manner

  Physical Requirements – Office

  ?Positions in this classification typically require: stooping, kneeling, crouching, standing, walking, sitting, finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), focusing ability, or other factors applicable for the job.?? Employees may be subject to travel, odors, dusts, poor ventilation, workspace restrictions, and loud noises. Employees may be required to lift or exert up to 20 pounds of force to move objects occasionally, and up to 10 pounds of force to move objects frequently.?? The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• About the company

  Chandler Unified School District serves most of the city of Chandler, Arizona, plus portions of Gilbert, and Queen Creek.

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