• Job Description

  Req#: R - 17804

  Job Description:

  Job Title: Administrative Assistant

  Location: Indianapolis, IN

  Department: Client Access

  Employment Type: Full-time

  Job Summary:
  Join our dedicated team as an Administrative Assistant, where you will play a vital role in enhancing office efficiency and creating a welcoming environment for all. We are looking for a friendly, helpful, and respectful individual who thrives in a collaborative setting and is passionate about supporting our mission to help others. Your organizational skills and attention to detail will be key in maintaining a functional office and ensuring smooth operations.

  In this role, you will be responsible for a variety of administrative tasks, including managing records, answering calls, and providing assistance to visitors. You will have the opportunity to contribute to a positive workplace culture while supporting your colleagues and the overall goals of the organization.

  This position offers…

  • Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
  • Mileage Reimbursement – Company paid for work functions requiring travel
  • Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition
  • Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, joyful workforce
  • Additional Perks & Benefits - Scroll down to bottom of this post to learn more

  Key Responsibilities:

  • Demonstrate sensitivity and responsibility to management needs.
  • Attend all mandatory meetings and maintain meeting minutes.
  • Maintain and update resource materials for service line staff.
  • Complete general office duties, including mailing, filing, typing, and organizing as needed.
  • Answer telephone calls, relay messages, and communicate effectively with colleagues.
  • Gather, organize, and summarize information requested by supervisor, faculty, or staff for meetings or conferences.
  • Train colleagues on the use of common office equipment.
  • Manage meeting calendar(s) and arrange meeting facilities, equipment, and meals for conferences.
  • Greet and assist office visitors in a helpful manner.
  • Treat all clients, families, colleagues, and stakeholders with respect and dignity.
  • Comply with HIPAA and confidentiality requirements.
  • Maintain up-to-date lists of phone numbers, addresses, and colleagues.
  • Assist with administrative record keeping, data entry, and required documentation.
  • Distribute mail, messages, and correspondence to personnel.
  • Order office supplies and oversee equipment maintenance.
  • Assist with general office upkeep and cleaning.
  • Manage office/facility bills and invoices, maintaining records as applicable.
  • Ensure program service authorizations are current and properly filed, if applicable.
  • Research, prepare, and enter invoices and issue maintenance/transportation checks, if applicable.

  Education, Experience, and/or Credential Qualifications:

  • A high school diploma or equivalent certificate is required.
  • An associate’s or bachelor's degree in an applicable field such as human resources or social services from an accredited institution is preferred.
  • One to three years of experience providing clerical/administrative support or other applicable experience is preferred.
  • Advanced skills in computing, including the use of databases, web browsers, email interfaces, and MS Office products is highly desirable.

  Additional Qualifications:

  • Successful completion of background check including criminal record, driving record, abuse/neglect, and fingerprint check.
  • Current driver’s license, acceptable driving record, and current auto insurance.

  Physical Requirements:

  • Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, or pull, or otherwise move objects, including the human body.
  • Repetitive movements of hands, fingers, and arms for typing and/or writing during work shift.
  • Sedentary work involves sitting most of the time but may involve walking or standing for brief periods.

  Position Perks & Benefits:

  Paid time off: full-time employees receive an attractive time off package to balance your work and personal life

  Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more

  Top-notch training: initial, ongoing, comprehensive, and supportive

  Career mobility: advancement opportunities/promoting from within

  Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness

  Brightli is on a Mission:

  A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients.

  As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace.

  We are an Equal Employment Opportunity Employer.

  Adult & Child Health is a Smoke and Tobacco Free Workplace.

• About the company

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