• Job Description

  Req#: 337

  Administrative Assistant, Innovation

  Alberta University of the Arts, 1407 14 Avenue NW, Calgary, Alberta, Canada Req #337

  Monday, November 27, 2023

  Do you believe in the power of ideas, possibility, and in building community?

  Alberta University of the Arts (AUArts) is looking for an Administrative Assistant, Innovation to provide administrative support for the innovation, learning and development portfolio.

  This is a permanent part-time position starting as soon as possible. Hours of work are 17.5 hours (3 days) per week:

  • Tuesday 9-4 (6 hours, with 1 hour unpaid lunch break)
  • Wednesday 9-4 (6 hours, with 1 hour unpaid lunch break)
  • Thursday 9-3:30 (5.5 hours, with 1 hour unpaid lunch break)

  Why AUArts?

  Alberta University of the Arts rests on the traditional Treaty 7 Territories of the Blackfoot people and in the spirit of our collective effort to promote reconciliation, we acknowledge the traditional territories, the oral and visual practices of the Blackfoot Confederacy, which includes Siksika, Piikani and Kainai, the Tsuut’ina, the Stoney Nakoda First Nations (Bearspaw, Chiniki and Goodstoney), Metis Nation Region III, and all those who make their homes in the Treaty 7 Region of Southern Alberta.

  AUArts is a community of thinkers, shapers, makers , and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

  The Alberta University of the Arts offers its 1,100 students studio-based programming that leads to a Bachelor of Fine Arts, a Bachelor of Design, and an MFA in Craft Media. It has deep roots in Calgary’s creative community and will soon be celebrating its centennial.

  The Opportunity

  Competition #2324-SE-AP-09

  Reporting to the Dean Innovation Learning & Development, the Administrative Assistant, Innovation provides assistance with the coordination of programs and services such as organizing contracts and invoicing, program planning and documentation, and financial and enrollment reporting. This position has responsibilities to support the teams and work groups involved in entrepreneurial education activities including scheduling, agenda and document preparation, minute/action items recording, distribution, and follow-up.

  Key Responsibilities:

  • Provide administrative support to the Dean, Associate Dean and Manager Entrepreneurship in areas such as calendar and meeting scheduling, and purchase card reconciliation.
  • Provide administrative support to Innovation, Learning and Development Leadership for program development, coordination, and implementation, and portfolio workflows.
  • Coordinate contracting and procurement activities including documentation and preparing invoices for payment.
  • Coordinate continuing education instructor and casual appointment with leaders and HR including preparing documentation, scheduling assistance & review, onboarding.
  • Monitor, track and reconcile departmental budgets including external funding and grants, operational expenses, invoice and expenditure processing, and budget reporting.
  • Reviews inquiries and correspondence directed to the portfolio and responds to or refers such inquiries as appropriate.
  • Act as coordinator for various workgroups including scheduling, preparing agendas, organizing documentation, workflows and tracking implementation of decisions and recommendations.
  • Provides support for projects within the portfolio including coordinating a records management workflow and system.

  Qualifications:

  The following qualifications have been determined to promote likelihood of

  success in the role. In alignment with the principles of inclusion, individuals with an alternative equivalent qualification may be considered.

  • 2-year post-secondary diploma in a related field such as business or administration.
  • 1-2 years experience in an administrative capacity.
  • Demonstrated expertise with Microsoft Office 365 (SharePoint, Outlook, Word and Excel).
  • Highly developed written and verbal communication skills.
  • Demonstrated ability to work in a confidential, discrete, and respectful manner.
  • Post-secondary degree in a related field is preferred.
  • Experience in the educational or non-profit sector is preferred.
  • Experience with learning management systems (e.g., Mosaic) and student information systems (e.g., Banner) is an asset.

  Competencies:

  AUArts has established five common competencies to promote unity of vision and action in the organization:

  • Healthy Spaces

  • Active Inclusion
  • Creative Innovation
  • Collaborative Practice
  • Strategic Leadership

  As a member of the AUPE bargaining unit (Local 071/006), this part-time permanent position falls under a classification 4 (four). The starting annual salary is $47,876 – 58,848 (pro-rated for part-time hours) dependent upon skills, education and experience.

  What We Offer

  • Comprehensive benefits package including pension and health spending account
  • Annual vacation starting at 15 days, Personal days, and other types of leave
  • Paid time off over the University closure from December 24 – 31
  • Flexible / hybrid work arrangements

  How to Apply

  Applications must be submitted as a single PDF document and include:

  • Cover Letter

  • Curriculum Vitae / Resume

  Candidates will be required to create an account in order to submit your application. Please visit our Application FAQ's page to ensure your application is complete prior to submission. Please upload your single document to the “Resume” section – do not upload any documents to the “Cover Letter” section.

  Review of applications will continue until the position is filled or the search is closed. While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

  Further information about AUArts is available on our website at www.auarts.ca .

  AUArts is an equal opportunity employer and is strongly committed to fostering inclusion and belonging within our community.

  We welcome applicants who have demonstrated a commitment to upholding the values of equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, those who identify as women and/or 2SLGBTQ+.

  We recognize the legitimate and potential impact that career interruptions (maternity leaves, leave due to illness) can have on a candidate’s record of research achievement. Applicants are encouraged to identify in their application the impact that career interruptions may have had on their record of practice and achievement; this will be taken into consideration during the assessment process.

  We are committed to making our recruitment, assessment, and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact hr@auarts.ca . All requests for accommodation will be treated confidentially

  Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority. All successful candidates must demonstrate that they are legally entitled to work in Canada.

  The collection of personal information is for the purpose of determining eligibility and suitability for employment as authorized by the Freedom of Information and Protection of Privacy (FOIP) Act, section 33(c). If you have any questions about the collection of your information, please contact our FOIP Coordinator at foip@auarts.ca .

  Other details

  • Pay Type Salary

  Apply Now

• About the company

  The Alberta University of the Arts is a public university of art and design located in Calgary, Alberta, Canada.

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