• Job Description

  Req#: 25-07070
  Title: Administrative Assistant
  Location: Jersey City, NJ
  Schedule: Hybrid ( 3 days onsite 2 Days Remote)
  Duration: 12 months contract (With Higher Possibility of Extension)
  Shift Details: Monday to Friday( Basic Day Shift)
  Pay rate: $24/hr on W2
  
  Position Summary:
  • Performs diverse, advanced, and confidential administrative support functions for the Business Management and Controls Leaders as well as the Pennington team.
  • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects, or activities at one time.
  • Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy, and judgment.
  • Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs while consistently striving to develop and advance skills.
  
  Responsibilities
  • Maintains detailed calendars and prioritizes meeting requests and related logistics
  • Schedules complex meetings requiring coordination of multiple calendars
  • Coordinates travel arrangements and processes expense reports in a timely manner according to policy
  • Working with general bank systems (e.g., Concur and Corporate Travel), expense policies and MS Office Products (including Outlook, Word, Excel, PowerPoint), WebEx, and GEP Smart
  • Serves as floor support, including building access management
  • Onsite POC for traveling BMC team members ensuring access and accommodations
  • Site-specific events- catering orders/coordination/post event clean up
  • Supplies ordering and maintenance
  • Printer maintenance- ordering paper/ink and making sure it is functioning properly/tidy
  • Adhoc maintenance requests
  • Help with signage/maintaining the floor for BMC
  • Collecting/coordinating equipment returns for exiting resources
  
  Required Skills
  • Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio)
  • 2+ years of administrative assistance experience
  Required:
  • Ability to think proactively and balance multiple needs and requests
  • Polished professional with strong written and verbal communication skills
  • Highly organized with strong attention to detail
  • Excellent time management; able to effectively prioritize
  • Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
  • Ability to work effectively under pressure, adapting to unexpected events, responding well to change
  • Ability to learn quickly and take on new responsibilities
  • Must have excellent judgment, independent thinker and resourceful
  • Ability to handle highly sensitive, confidential, and non-routine information
  • Strong interpersonal skills: comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles
  • Accuracy/quality control – must demonstrate accuracy and thoroughness and monitor own work to ensure quality
  • May assist other senior members of the leadership team when needed
  • Experience supporting more than one line of business executive with demonstrated ability to manage multiple & competing priorities
  Desired Skills:
  • Must be well versed in Concur or other Travel & Expense software
  • Experience engaging with executive stakeholders, across multiple locations and geographies
  • Strong partnering skills
  • Familiarity with Client processes, structure, and enterprise tools
  #INDMSP

• About the company

  Talentbridge is a leading talent management company in the United States. Contact us for your staffing and recruiting needs.

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