• Job Description

  Req#: 418155

  Argonne's Radiological Protection Division is seeking an experienced Administrative Assistant to join their team. This role is responsible for providing a broad range of clerical and technical services.

  Responsibilities:

  • Maintain Internal and External Dosimetry records within the Radiation Protection Division (RP).
  • Prepare and issue External Dosimetry to personnel.
  • Enter personnel into the Argonne dosimetry database application.
  • Maintain External Dosimetry Group (EDG) qualifications.
  • Scan and upload records into the electronic data retention system.
  • Collect file information and prepare radiation exposure histories (including but not limited to: NIOSH, DOL, EEOICPA).
  • Prepare and respond to exposure requests.
  • Provide assistance in support of dosimetry issuance and process.
  • Support data retrieval during audits and/or assessments.
  • Make editorial revisions to local policies and/or procedures.
  • Enter procurement requisitions for supplies and equipment.
  • Manage and maintain inventory of consumable items.
  • Schedules and coordinates meetings, conferences, and associated travel arrangements.

  Position Requirements

  • Must meet all the requirements of the qualification process and annual requalification as outlined in local procedures.
  • Meticulous level of attention to detail.
  • Experience working in a highly regulated environment.
  • Ability to strictly follow local and lab-wide policies and procedures.
  • Oral and written communications skills, as well as interpersonal skills when interacting and communicating with a variety of internal and external contacts.
  • Experience with scheduling office activities.
  • Experience working with confidential and personal identifiable information (PII).
  • Ability to be discreet with business sensitive information.
  • Ability to multi-task.
  • Proficient in Microsoft Office 365 applications and services.
  • Ability to learn business systems used to support RP and Lab-wide business.
  • Experience in a previous position requiring independent judgment, additional specialized training in office management skills is desirable.
  • Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.

  The selected candidate will be placed at the appropriate level (SA2 or SA3) dependent upon depth and breadth of relevant knowledge and skills brought to the position, as well as the amount of relevant experience. The requirements of the various levels are as follows:

  • SA2 Level: High school and 4+ years of related experience
  • SA3 Level: High school and 8+ years of related experience

  This position description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties and responsibilities required of job incumbent. Consequently, job incumbent may be required to perform other duties as assigned.

  Job Family

  Support Administrative (SA)

  Job Profile

  Administrative Support 2

  Worker Type

  Regular

  Time Type

  Full time

  As an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.

  Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.

  All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

• About the company

  Argonne National Laboratory is a science and engineering research national laboratory operated by UChicago Argonne LLC for the United States Department of Energy.

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