Job Title: Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to join our team in Lone Tree, CO. This role involves supporting multiple departments and teams within the company. The ideal candidate will have at least 4 years of experience in providing administrative support to employees and management, a strong familiarity with current technical tools and software, and a commitment to professional practices.

Responsibilities

• Provide administrative support to employees and management.
• Coordinate meetings including scheduling, facilitating key stakeholders' attendance, booking conference rooms, arranging for catering, and compiling support documentation/materials.
• Research, plan, and execute on and off-site departmental events.
• Create, edit, and format documents such as reports, memos, presentations, SOPs, and correspondence.
• Maintain accurate and up-to-date files and records, both in physical and digital formats.
• Prepare reports, presentations, and spreadsheets as requested by district staff or management.
• Process invoices and purchase orders, coordinating with the business and finance department as needed.
• Monitor multiple shared inboxes, responding to and handling requests received.
• Provide support alongside other members of our operations support team, including arranging travel, completing expense reports, and maintaining logs and reports.
• Collaborate with other administrative staff and department members to foster a positive and productive work environment.
• Support cross-functional teamwork and contribute to a cohesive team dynamic.
• Maintain a working knowledge of standard software and technology.

Essential Skills

• 4+ years of experience as an administrative assistant, office coordinator, or similar support/customer service role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Visio.
• Intermediate to advanced skills in Outlook and Excel.
• Excellent communication skills, both verbal and written.
• Ability to communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Strong organizational and time management skills.
• Ability to multi-task and prioritize effectively.
• Regular and reliable attendance.
• Detail-oriented with the ability to think independently.
• Capability to perform complicated/complex administrative tasks.
• Ability to prioritize work, handling numerous tasks from multiple stakeholders while meeting stringent deadlines.

Additional Skills & Qualifications

• Experience with Bluebeam or FoxIT PDF editors, Microsoft Teams, Concur Travel and Expense, SharePoint, and Smartsheet is a plus.
• Familiarity with the AEC industry and customer service is beneficial.

Work Environment

Enjoy working in a state-of-the-art office equipped with a gourmet cafeteria offering stipend meals at a low cost and a gym accessible to all employees. The collaborative culture on our administrative team offers the opportunity to engage in projects impacting millions across North America. The role is fully in-office from 9 AM to 5 PM. Benefit from top-notch health benefits, a robust 401k plan, and exceptional growth opportunities that ensure a long-term career path.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lone Tree,CO.

Application Deadline

This position is anticipated to close on May 16, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.