• Job Description

  Req#: 4497307
  Job Classification: ADMINISTRATIVE ASSISTANT
  Section: MUNICIPAL PROSECUTION
  Reporting Location: 1400 LUBBOCK, ROOM 133
  Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM* *Subject to Change
  
  LEGAL DEPARTMENT
  The City of Houston Legal Department strives to provide the highest quality municipal legal services to the City, its elected and appointed officials, and its employees in the most efficient manner feasible through adherence to the following guiding principles:
  
  
  • Quality & Service – Achieving high customer satisfaction as judged by our clients.
  • Partnership & Teamwork – Working cooperatively internally and with our clients to achieve the City’s goals.
  • Integrity & Candor – Placing honesty and ethical behavior first.
  • Dignity & Diversity – Promoting each person’s value.
  • Innovation & Imagination – Seeking novel and creative approaches to achieving the City’s objectives.
  Composed of over 100 of Houston’s finest attorneys across ten sections, the Legal Department has the pivotal role of providing litigation support, negotiating and drafting contracts, handling taxation matters, advising on personnel actions, dealing with the acquisition and sale of City property, overseeing City elections, handling redistricting matters, and dealing with neighborhood protection and quality of life issues.
  
  Every member of the Legal Department is committed to “Service Through Law.”
  
  ESSENTIAL JOB FUNCTIONS
  The City of Houston Legal Department seeks a skilled, energetic, team-oriented Administrative Assistant who is self-motivated and can work independently on assignments. The Administrative Assistant is expected to handle matters expeditiously, proactively, and follow-through on projects to successful completion, often while managing competing priorities and deadline. The Administrative Assistant will support the Section Chief and assist other section members, as needed. The core functions and duties of the Administrative Assistant include, but are not limited to:
  
  
  • Perform administrative tasks such as copying, scanning, or faxing documents.
  • Work closely and effectively with the Section Chief to keep him/her well informed of upcoming commitments and responsibilities and following up appropriately.
  • Answer the Section’s telephone and relay messages.
  • Manage calendar appointments and prepare calendars reflecting various duty assignments.
  • Prepare meeting binders/notes and other items necessary for meetings.
  • Prepare documents through tasks such as transcribing, formatting, inputting, editing and proofreading memos, emails, and other documents.
  • Compose, prepare, proofread, and route correspondence.
  • Create and update various weekly and monthly reports.
  • Open, maintain, and close files.
  • Facilitate the processing of documents to obtain various signatures.
  • Distribute legislative bills and other documents to attorneys and track and input data into applicable city systems.
  • Assist with requesting, distributing, and organizing discovery
  • Other duties as requested
  
  WORKING CONDITIONS
  This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.EDUCATIONAL
  Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
  
  EXPERIENCE
  One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.Preference will be given to applicants with:
  
  • Excellent organizational skills.
  • Strong proofreading skills.
  • Strong attention to detail.
  • Excellent verbal and written communication skills.
  • Notary (optional, but preferred).
  • Must be willing to work extended hours as needed to accommodate case load demands.
  • Ability to work under pressure and without close supervision, and to independently produce error-free documents.
  • Prior administrative assistant experience supporting supervisory or executive level personnel is highly desirable.
  • Exceptional academic and professional achievement preferred.
  • Willingness to take the initiative to identify and solve issues.
  • Highly skilled in the use of Office 365 suite of programs, including Word, TEAMS, PowerPoint, OneDrive, SharePoint, Outlook, Excel as well as other new and emerging technologies in legal practice.
  
  ** Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** SELECTION/SKILLS TESTS REQUIRED:
  Department may administer skills assessment test.
  
  SAFETY IMPACT POSITION: No
  If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
  
  SALARY INFORMATION:
  Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
  
  Pay Grade: 17
  Salary Range: $43,394-$53,067
  
  APPLICATION PROCEDURES
  Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov .
  
  To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6214.
  
  If you need special services or accommodations, call (832) 393-6214.
  If you need login assistance or technical support call (855) 524-5627.
  
  Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
  
  All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.
  
  EOE – Equal Opportunity Employer:
  The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

• About the company

  Houston (/ˈhjuːstən/ HEW-stən) is the most populous city in the US state of Texas, fourth-most populous city in the United States, most populous city in the Southern United States, as well as the sixth-most populous in North America, with a population ...

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