• Job Description

  Req#: 35491

  Date Posted: 12/19/2023
  Req ID: 35491
  Faculty/Division: UofT Mississauga
  Department: UTM: Psychology
  Campus: University of Toronto Mississauga (UTM)
  Position Number: 00028148

  Description:

  About us:
  
  U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of humanpotential.
  
  Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning anddiscovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.
  
  This work all comes together on a spectacularly green campus, alongside theMissinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those whowant to learn more about us and to be part of what we do.
  
  Your opportunity:
  
  The Department of Psychology offers research-based BSc programs that focus on various aspects of behavior in humans and animals. The administrative team works collaboratively to meet the needs of faculty, sessional instructors, teaching assistants and students.
  
  Under the general direction of the Department Chair and reporting to the Manager,- Finance & Operations, the incumbent will be responsible for providing confidential administrative and support the Chair's portfolio, including but not limited to assistance with faculty hiring, academic reviews, promotions , annual assessments, and research and study leaves. The Administrative Assistant also provides general administrative support to the Department of Psychology by providing a public point of contact for the department, by coordinating meetings and events, and by liaising with visitors and students.
  
  
  Your responsibilities will include:

  • Applying relevant policies, timelines, and procedures, and knowledge of collective agreements in academic HR processes
  • Monitoring and supporting the Chair's correspondence and, drafting internal and external communications
  • Implementing general administrative procedures and timelines
  • Preparing draft statistical reports and summaries from data
  • Organizing and executing departmental activities and events
  • Ordering supplies within established limits
  • Preparing official correspondence, memos, and letters of offer using templates
  • Taking and distributing minutes from meetings

  Essential Qualifications:

  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience
  • Minimum three (3) years' of related experience in an academic environment
  • Intermediate experience with the use of Microsoft Office, including; Word, Excel, PowerPoint as well as Adobe and working with large databases
  • Minimum two (2) years experience with maintaining information on digital platforms and websites for organizations
  • Experience in the administration of University policies and procedures including academic human resource processes
  • Minute-taking skills are required
  • Experience determining and organizing logistical details for events
  • Excellent organizational, prioritization, and time-managementskills required to coordinate multiple activities.
  • Strong verbal and written communication skills, including superior proofreading and editing skills
  • Good judgment, tact, and discretion in dealing with confidential information
  • Effective problem-solving skills, and strong attention to detail
  • Flexibility and adaptability in responding to changing conditions and requirements
  • Ability to interpret policies and guidelines and develop processes and procedures
  • Ability to deal courteously with faculty, staff, students, and public from a diverse population.

  
  Assets (Nonessential):

  • Working knowledge of HTML, Illustrator, Photoshop, Acrobat Professional or similar web and graphic design software required
  • Experience with University systems (FIS, ROSI/ACORN) or comparable systems
  • Experience working in a Unionized Environment

  
  To be successful in this role you will be:

  • Approachable
  • Efficient
  • Multi-tasker
  • Proactive
  • Resourceful
  • Responsible
  • Team player

  • This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline .

  Closing Date: 01/15/2024, 11:59PM ET
  Employee Group: USW
  Appointment Type: Budget - Continuing
  Schedule: Monday to Friday 8:45 am to 5:00 pm
  Pay Scale Group & Hiring Zone:
  USW Pay Band 10 -- $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
  Job Category: Student Services

  Lived Experience Statement
  Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

• About the company

  The University of Toronto is a public research university in Toronto, Ontario, Canada, located on the grounds that surround Queen's Park.

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