• Job Description

  Req#: 965

  NEHP and ENGVT are an EPC (engineer, procure, construct) firm with locations in Williston, VT, Dallas, TX, and Phoenix, AZ. We specialize in the design and off-site construction of process piping systems for semiconductor fabrication facilities. Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers. At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation. Together, we will build on our company’s long history and keep on leading the way to a better world.

  Your vision is ambitious. Just like ours.

  Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers. At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation. Together, we will build on our company’s long history and keep on leading the way to a better world.

  Discovering your exciting role

  The Project Administrative Assistant will work directly with the project management team to help execute the project per the contract documents.

  Explore your tasks and responsibilities

  • Prepare project meeting agendas, attend project meetings as requested by PM and keep detailed meeting minutes for publishing to project team. Get PM’s approval before distributing.
  • Collect and review all new hire documents and scan to human resources. File in locked cabinet or office.
  • Verify weekly submission of employee hours for payroll.
  • Manage and order all office supplies.
  • Schedule and coordinate meetings, events and other similar activities.
  • Establish, maintain and update filing system for all project documents.
  • Assist other departments with document scanning and filing.
  • Receive orders into the ERP System.
  • Prepare business correspondence, agendas, and presentations, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook).
  • Answer incoming phone calls.
  • Receive all mail and prepare packages to be sent.
  • Other duties and responsibilities as assigned.
  • Maintains a thorough understanding of the Company/Owner contract and all project correspondence and documentation.
  • Develops and maintains continuous positive relationships with the Client and their representatives.
  • Monitors the training of all project staff personnel in coordination with Managing Director and with available programs.
  • Promotes positive staff morale, professionalism, and attitude and assists to resolve potential deficiencies when identified or perceived.

  Show your expertise:

  The ideal candidate will possess the following qualities and experience:

  • Foundational understanding or experience in the construction industry.
  • Proficient with MS Office applications (Word, Excel, Power Point, Outlook and MS Project) is a must.
  • Working knowledge of PDF editor and File Sharing a plus.
  • Proficiency in English language with excellent communication skills (written and verbal).
  • Excellent organization and attention to detail.
  • High energy level, self-motivated and directed, with a keen attention to detail.
  • Able to prioritize and execute tasks in a high-pressure environment.
  • Strong sense of urgency.
  • Very strong customer-service orientation.
  • High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  • 2+ years’ business administrator experience required.
  • Bachelor’s Degree in Business Administration or related subject.

  What can you expect:

  The work environment characteristics include periodic noise increases when in the Manufacturing facility, although the office environment is usually quiet and respectful. Safety glasses and other required safety protection should be worn when out in the manufacturing facility, which may vary depending on the area you are working/visiting.

  Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

  #ExyteCareersAreExciting

  What can you expect

  The work environment characteristics include periodic noise increases when in the Manufacturing facility, although the office environment is usually quiet and respectful. Safety glasses and other required safety protection should be worn when out in the manufacturing facility, which may vary depending on the area you are working/visiting.
  

  Paid Volunteer Time Off, Above & Beyond Recognition, Birthday Recognition, Wellness Program with challenges, incentives and rewards all year!

  If you are looking for a future with a company known for its inventiveness and passion for progress, look no further...... your career is right here!

  Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

  We are an Equal Employment Opportunity Employer who values a diverse and inclusive workforce. We are committed to providing equal employment opportunities to all qualified applicants regardless of sexual orientation, gender identity, race, color, religion, protected veteran, disability status, or genetic information.

  #ExyteCareersAreExciting

• About the company

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