• Job Description

  Req#: JR21576

  The Department Support Coordinator provides administrative support to the department staff in the areas of front desk reception, calendar scheduling, office supplies, travel coordination, and reimbursements. The Department Support Coordinator works closely with faculty members, staff, students, visitors, and guests. The Department Support Coordinator also serves as the initial point of contact for external constituencies, such as vendors and service providers, who are visiting or delivering services to the department.
  
  Responsibilities:

  • Greets visitors and answers telephones; informs appropriate person of visitor’s arrival
  • Monitors conference room reservations and ensures proper set up of rooms
  • Orders office supplies and keeps track of inventory
  • Manages copy machine maintenance and repair requests
  • Oversees departmental mailboxes and distributes mail
  • Tracks and submits departmental courier pickups
  • Assists with scheduling catering and special events.
  • Manages calendars and coordinates meetings and appointments
  • Sorts incoming and outgoing mail
  • Drafts correspondence and responses to email messages as directed
  • Develops presentations and handouts as instructed
  • Maintains confidentiality of sensitive information; handles all matters discreetly and with integrity.
  • Maintains departmental budgetary records and processes reimbursement requests
  • Assists with processing departmental purchases and payments; codes expense reports and creates purchase orders

  
  Qualifications:

  • Bachelor's degree in Business Administration, Communications, or related field preferred.
  • Two years of experience working in an administrative role at an academic institution, preferably within a university or college setting. Demonstrated proficiency in Microsoft Office Suite applications (Word, Excel, PowerPoint, Access), Adobe Acrobat DC, and PeopleSoft HRMS. Experience using Workday preferred.
  • Excellent written and verbal communication skills, strong organizational and time management skills, attention to detail, ability to work independently, and willingness to learn new systems and technologies.
  • Ability to manage multiple projects simultaneously while meeting deadlines and prioritizing tasks effectively.
  • Strong customer service orientation and professionalism.
  • Familiarity with the policies and procedures of an academic environment.
  • Ability to establish and maintain effective relationships with internal and external stakeholders.

  We know benefits are critical and we are committed to offering comprehensive and affordable options for you and your loved ones. This position is eligible for benefits, which include medical, dental and vision plans. We also offer a 401(k) plan, stock purchase plan, paid time off, life insurance, disability plans and other optional supplemental coverage.

  Werner Enterprises provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information or veteran status or other status protected by law. We encourage applicants of all ages as we do not discriminate on the basis of an applicant's age.

  By clicking “Submit” you are expressly consenting to our Privacy Policy (available at https://www.werner.com/privacy-policy/ ) and to Werner Enterprises, Inc., its representatives, and affiliates (“Werner”) contacting you about your inquiry, and that Werner may collect sensitive information about you to consider your employment as explained further in our Privacy Policy. All information collected will be handled and retained as explained in the Privacy Policy.

• About the company

  Werner Enterprises, Inc. is an American transportation and logistics company, serving the United States, Mexico and Canada.

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