• Job Description

  Req#: 210538

  Administrative Assistant (on-site)

  

  Administrative

  Appleton, WI

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  ID: 210538-911

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  Full-Time/Regular

  
  

  Who we are:

  Honesty, fairness, hard work, performance, and the love of construction. At Boldt, these are the values that drive us. They push us to be better every day. To provide the highest-quality service and greatest value to every project we’re a part of. We’re looking for forward-thinking people who share in that dedication. An innovative spirit, results-oriented thinking, and a dedication to our values have helped us grow into one of the largest professional construction services firms in the United States.

  As a member of the Boldt team, you’ll collaborate with some of the most knowledgeable professionals in our industry. You’ll have the chance to learn new skills and seek greater responsibilities while earning competitive pay and benefits. And you’ll join a team that builds real value in the world around you.

  How your role fits into Boldt:

  The Administrative Assistant will provide administrative support and related services crafted to improve the operating group's efficiency. This position may also assist with staffing the front desk as an ambassador for The Boldt Company by being the first point of contact for visitors and guests.

  
  

  Required Skills

  • Perform basic administrative tasks such as copying, filing, and mailing as requested by the management team.
  • Prepare letters, memos, emails, other correspondence, etc.
  • Prepare and process invoices and expenses using Corpay, Concur, etc.
  • Monitor inventory and order office supplies.
  • Ensure meeting rooms and conference reservations are set up with accurate equipment, materials, and supplies. Order and set up food and beverages. Test and assist with the technology required for meetings. Clean up after meetings.
  • Greet visitors in a friendly and effective manner. Provide support to management coordinating communication efforts to project sites and personnel nationwide.
  • Effectively use telephone, email, and other forms of communication to ensure every customer is treated in a consistent, courteous, and professional manner.
  • Act as secondary support for operating group leadership in collaboration with the Executive Assistant.
  • Perform special projects as assigned. This includes projects for Operations, Safety, and Project Executives.
  • Other duties, responsibilities, or activities may be assigned at any time.

  
  

  Required Experience

  What we expect from you:

  • High school degree or equivalent required.
  • At least two years of administrative experience required.
  • Intermediate Microsoft O365 knowledge required.

  Physical requirements and working conditions:

  While performing the duties of this job, the employee is frequently required to remain in a stationary position for up to eight hours. The employee occasionally is required to move to access people or workspaces. Constantly operates a computer and other office equipment, such as a calculator, copy machine, and computer printer. The ability to optimally communicate is required. The employee may occasionally move up to 15 pounds.

  The working conditions of this position requires the employee to work inside an office environment. The environment for which this position functions may contain scents and fragrances. May be requested to work overtime and weekends.

  What we can offer you:

  We are a multi-generational family-owned, privately held organization. Along with encouraging a safe and robust team-based environment, we offer:

  • A competitive wage with comprehensive medical, prescription drug, dental, and vision benefits without a waiting period
  • An Employee Stock Ownership Plan (ESOP) to share in the company’s success along with an annual bonus based on overall company performance.
  • 401k discretionary match
  • Paid vacation, sick and holidays
  • Wellness resources, including a health mentor, health assessments, and maternity management.
  • Have equal access to opportunities and resources at all levels of the company. Opportunity to grow and persevere including educational reimbursement

  The Boldt Company is an equal-opportunity employer.

  Disclaimer: This job description is intended to be a summary of the primary essential duties and responsibilities of this position. The job description is not intended to be inclusive of all duties an individual in this position might be asked to perform or all the qualifications that may be required either now or in the future. Other duties, responsibilities, and activities may be assigned or changed at any time.

  Individuals in this role may be subject to annual Motor Vehicle Records check. The outcome of any MVR checks conducted may negatively impact the person’s ability to participate in any vehicle program provided by the company, including but not limited to the ability to drive a personal vehicle on behalf of the Boldt Company or rent a vehicle through the Boldt Company travel provider, for a period of up to 1 year.

• About the company

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