• Job Description

  Req#: 478463
  Job hours: 2pm - 7pm Monday - Friday

  Position Summary

  QCH's Beacon program provides free, year-round programming for youth ages 6-21 with a particular focus on leadership development and skill building. Our Beacon also includes an afterschool program for middle school students, Saturday programming for elementary school children, and evening programming for teens. The Beacon is also available for use by community members and groups. The Administrative Assistant will perform a variety of administrative and supervisory duties that include providing support to our department staff and participants, and assisting in daily program needs in alignment with our overall agency's administrative activities.

  
  

  Responsibilities

  The Administrative Assistant is a key member of QCH's Youth Workforce Division team to interface with the New York City Department of Youth and Community Development, participants, community members, and employers; exemplifying a professional demeanor, communicating effectively, and providing appropriate coaching to staff and participants. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the Beacon by handling office tasks, providing polite and professional assistance via phone, mail, and email, making reservations, or travel arrangements, and generally being a helpful and positive presence in the workplace.

  • Uphold QCH's mission is to provide individuals and families with the tools to enrich their lives build healthy, inclusive communities, and support QCH values of diversity, respect, and mutual responsibility.
  • Assist in onboarding new program staff in accordance with Human Resources and agency guidelines.
  • Participate in pre-program training, and ongoing professional development and coaching as requested
  • Assist with program enrollment, ensuring all documentation is current and accurate to DYCD and Department of Labor regulations.
  • Ensure accurate record keeping of expenditures and supply procurement.
  • Executes weekly accurate program payroll.
  • Adhere to policies and procedures, maintaining a safe working environment, and prioritizing the safety of participants.
  • Create of environment of high expectations for participation and effort.
  • Build positive relationships with all key stakeholders, i.e. staff, employer partners, and participants.
  • Represent the agency professionally internally and externally.
  • Other duties as assigned by supervisor.

  
  

  Agency-Wide Standards

  In addition to your specific job tasks, all QCH employees are expected to meet the following agency-wide standards:

  • Develop an understanding of the agency's mission, history, philosophy, and programs.
  • Appropriately reflect the agency through all aspects of your work.
  • Work with colleagues to meet the service needs of participants in your program(s).
  • Observe good attendance and punctuality on the job.
  • Attend and participate in department and agency-wide meetings, workshops, and annual events.
  • Participate in agency-wide advocacy and fundraising efforts.
  • Work independently while maintaining appropriate communication with the supervisor.
  • Respond well to supervision.
  • Treat participants and colleagues with respect.
  • Function as a team member.
  • Maintain a positive attitude.
  • Demonstrate initiative and exhibit flexibility.
  • Manage conflict constructively.
  • Exhibit commitment to community building.
  • Demonstrate and develop cultural sensitivity.
  • Complete required assessments on time.

  
  

• About the company

  QCH offers a broad network of programs and services that help people at every stage of life. These programs include: school- and center-based, after-school programs for children Ages 5-12; gender specific youth leadership development; organizing and yo...

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