• Job Description

  Req#: 3145

  Administrative Assistant - Part-Time

  Bridges to Adelphi

  JOB SUMMARY:

  Secretarial and administrative support to the Bridges to Adelphi administration, staff, faculty, and university administrators. Assist current, and potential new students with inquiries, problems, and general university policies and procedures.

  Title Position Reports To: Outreach Coordinator

  SALARY INFORMATION:

  In compliance with New York’s Pay Transparency Act, the salary for this union position is $29,627. Pre-employment assessment on Microsoft Word and/or Excel will be conducted.

  Our union positions have excellent benefits including Tuition Remission for the employee, spouse and dependent children. For a list of benefits provided to employees, please click here .

  RESPONSIBILITIES & DUTIES:

  1. Performs all secretarial duties for administration and staff.
  2. Coordinate and arrange meetings for full time staff
  3. Compose, organize, and maintain correspondence and communications with university administration and faculty, and Bridges Program staff, students, and parents
  4. Operationally support administrative, graduate and undergraduate student staff
  5. Oversee and maintain records of student demographics and confidential records
  6. Oversee and maintain records, and communicate with, potential new enrollees in the Bridges Program
  7. Keeps confidentiality in regards to all HIPPA and FERPA laws.
  8. Compile Program statistics and data, as requested
  9. Place work orders for repairs and housekeeping
  10. Be the first point of contact, and screen all telephone calls and visitors
  11. Assists in keeping track of potential incoming students for following semesters.
  12. Assists in maintaining budget and payroll transaction forms
  13. Attends university training programs as often as necessary to remain proficient in using university technology.
  14. Communicates with coordinators regarding student feedback and staff feedback
  15. Assists in scheduling tutoring support sessions through the learning and writing center
  16. Performs other job related duties as assigned.

  REQUIREMENTS:

  1. Demonstrates ability to effectively interact with students under all conditions on a regular basis.
  2. Demonstrates ability to type and use Microsoft Word and Excel proficiently.
  3. Excellent organizational interpersonal, and communication skills are a must.

  EDUCATIONAL/EXPERIENCE REQUIREMENTS:

  1. Associate degree or equivalent combination of education and experience.
  2. Minimum of two years general office and secretarial experience.

  HOURS:

  1. Monday through Friday 2 PM - 7 PM

  ABOUT ADELPHI:

  Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students’ lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi is one of just four companies and the only university on Long Island to be named among America’s Best Employers by State for 2023 by Forbes. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island’s oldest private coeducational university, serving more than 7,400 students at its beautiful main campus in Garden City, at learning hubs in Brooklyn, the Hudson Valley and Suffolk County, and online. The University offers students 70 undergraduate programs, 93 master’s degree and doctoral programs, and 64 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 119,000 graduates across the country, a growing enrollment of students from 44 states and 76 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.

• About the company

  Adelphi University is a private university in Garden City, New York.

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