• Job Description

  Req#: 5168982

  Job Title: Administrative Assistant

  Reports to: Department Director Assigned

  Dept./School: Central Administration Office

  
  Primary Purpose:

  Under moderate supervision organize and manage the routine work activities of a the department office and provide clerical support to adminstrative team, students,and other staff members.

  Qualifications:

  Education/Certification:

  High school diploma or GED

  Special Knowledge/Skills:

  Proficient skills in keyboarding, data entry, word processing, and file maintenance

  Ability to use software to develop spreadsheets and databases and do word processing

  Ability to prioritize workflow to address the multiple needs of the supervisor or the department

  Ability to multi-task numerous complex administrative activities

  Basic math skills

  Effective communication and interpersonal skills

  Major Responsibilities and Duties:

  Records, Reports, and Correspondence

  1. Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
  2. Compile, maintain, and file all reports, records, and other documents as required.

  Accounting

  1. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
  2. Order and maintain inventory of office supplies and program equipment.
  3. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

  Other

  1. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
  2. Maintain a schedule of appointments and make travel arrangements for department staff.
  3. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
  4. Receive, sort, and distribute mail and other documents to department staff.
  5. Maintain confidentiality of information.
  6. Follow district safety protocols and emergency procedures.

  Supervisory Responsibilities:

  None.

  Mental Demands/Physical Demands/Environmental Factors:

  Tools/Equipment Used: Standard office equipment including personal computer and peripherals

  Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

  Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

  Lifting: Occasional light lifting and carrying (less than 15 pounds)

  Environment: May work prolonged or irregular hours; occasional districtwide travel

  Mental Demands: Work with frequent interruptions; maintain emotional control under stress

• About the company

  Perryton High School is a public high school located in Perryton, Texas and classified as a 4A school by the UIL.

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