POSITION:
Administrative Assistant (10 Month)
Comstock Virtual Academy - Located within Compass High School

SALARY:
Starting $16.89- increases to $18.00 following 40-day probation
Qualifies for health insurance, retirement benefits, paid holidays, sick, vacation, and personal time according to contract

AVAILABLE: Immediately

EDUCATIONAL REQUIREMENTS: High school diploma with advanced office training or 3-5 years experience

QUALIFICATIONS:

• Proven excellent attendance & punctuality record

• Experience with the Google Suite (Google Docs, Sheets, Calendar, etc.)

• Knowledge of correct grammar and spelling

• Knowledge of business telephone etiquette

• Ability to communicate empathetically and effectively with students, parents, and staff

• Ability to move physically throughout the work environment

• Responsible and self-motivated

• Ability to focus on tasks in a distracting environment

RESPONSIBILITIES:

• Perform general office duties to maintain smooth building operation and for required reporting

• Greet students, parents, and visitors in a polite and courteous manner

• Conduct enrollment activities and maintain student records

• Answer multi-line telephone

• Primary telephone voice for incoming calls

• Maintain confidentiality

• Enroll new students in Infinite Campus; send for CA60 files

• Enter transcripts into Infinite Campus

• Maintain a filing system with student records in an effective and efficient manner

• Input individual student schedules into Infinite Campus for CVA

• Update data entry of student personal information

• Schedule enrollment appointments as needed

• Request/send student records from other school districts

• Store and retrieve student and other information efficiently

• Provide secretarial support for the principal

• Prepare and provide clerical support for correspondence and reports

• Open and close grading windows

• Print and mail report cards

• Process students who graduate in Infinite Campus

• Maintain MCIR Immunization database with the state; print as needed

• Maintain confidentiality of all student information and academic progress

• Send out Shoutpoint Messages

• Order yearly school supplies and teacher/staff needs throughout the year

• Process all purchase orders and check requests

• Collect mail and distribute it to the correct employee

• Maintain general information and knowledge of K-12 Virtual Academy

• Assist with the coordination of the graduation ceremony activities, from ordering diplomas, and flowers, reservation of facility, measurement of caps and gowns, rehearsal night, and reception needs

• Assist with crisis situations in a calm and professional manner

• Assist with fire, lockdown, and tornado drills and events

• Assist with scheduling pictures, dates, and times

• Relate well with students, parents, and staff

• Attend job related trainings when appropriate

• Perform essential job functions specified for this position

• Champion and promote justice, equity, diversity, and inclusion

• Other duties as assigned by administration
  
  If interested, complete an Applitrack application at http://www.applitrack.com/kalamazoo/onlineapp
  

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

NOTICE OF NON-DISCRIMINATION: It is the policy of Comstock Public Schools that the district does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, or sexual orientation), marital status, disability, or any other legally prohibited basis in admission or access to district employment, programs, events, or activities. Jill Ansel at Comstock Public Schools has been designated to handle inquiries regarding the nondiscrimination policy. Contact information: 269-250-8910, 6138 King Highway, Kalamazoo, MI 49048.

6138 King Highway | Kalamazoo, MI 49048 | 269-250-8911 | www.ComstockPS.org/hr