Overview

BerryDunn is seeking a dynamic and experienced Administrative Assistant to join our Portland, Maine office. This vital role supports our Not-for-Profit, Valuation Practice Groups, and Support Services team, ensuring smooth operations and contributing to our mission of excellence. As an integral part of our team, you will handle a variety of administrative and clerical tasks with precision and enthusiasm. This position offers exciting opportunities and additional responsibilities as you demonstrate your capabilities. This position will sit in our Portland, Maine office 5 days a week.

We are looking for a self-motivated, organized individual who excels in multitasking and thrives in a collaborative environment. Proficiency in Microsoft Office and a passion for event planning are essential, as you will play a key role in orchestrating team activities and meetings. Join us and be part of a professional, supportive, and forward-thinking team dedicated to making a difference. If you are reliable, punctual, and eager to contribute to our dynamic workplace, we invite you to apply and become a valued member of BerryDunn. You will report to the Director of ATAT Services Support.

You Will

• Production, logistics and planning for events, such as: team lunches, department training days, staff and intern trainings, virtual meetings. Including, but not limited to:
• Catering (collaborate with office admin resources for this)
• Reserving conference rooms, booking blocks of hotel rooms, setting up Teams/Zoom, preparing PPT slide decks, printing materials, etc.
• Conference room preparation (set-up)
• Collaborate with IT for technology assistance. Ability to think outside the box to assist with any technology issues on the fly.
• Virtual meeting production: scheduling Teams/Zoom, breakout rooms, monitoring chat rooms
• Internal Meetings
• Scheduling
• Creating agendas
• Taking Meeting Minutes
• Documenting and distributing meeting outcomes & following up on action items
• Assist with preparing, formatting, and proofing documents and correspondence using MS Word, PPT, and other MS applications.
• Assisting Principals with billing – become a subject matter expert of billing system and how to invoice
• Maintain InfoLink Page (SharePoint)
• Document and file storage
• Maintain SharePoint files
• Organize and keep documents filed and updated, as needed
• Occasionally provide back-up support to other administrative assistants, as needed
• Other data entry and administrative tasks, as needed

You Have

• Knowledge of office systems and procedures
• Ability to adapt in an ever-changing environment
• Excellent time management skills and the ability to prioritize work
• Ability to address issues independently and find solutions without always needing to escalate.
• Attention to detail
• Excellent written and verbal communication skills
• Proficiency in:
• MS Office 365 (MS Word, MS Excel and MS PowerPoint). Experience in SharePoint a plus.
• MS Teams and Zoom
• Adobe Acrobat

Compensation Details

The hourly rate for this role is $25-$29 per hour. This rate range represents BerryDunn’s good faith and reasonable estimate of the possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final rate may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The hourly rate for the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.

BerryDunn Benefits & Culture

Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what’s expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

About BerryDunn

BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm’s tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm.

BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com.