• Job Description

  Req#: 493406

  JOB DESCRIPTION

  Employer: Turner Enterprises Management, LLC

  Supervisory Position: No

  Job Title: Administrative Assistant

  Location: Raton, New Mexico

  Home Department: Land

  FLSA Status: Non-Exempt

  Position Type: Part Time / Non-Benefits Eligible

  Housing Provided: No

  TURNER RANCHES SUMMARY

  Turner Ranches are collectively known as the largest and most progressive bison operation in the world. We stand at the forefront of research, innovation, conservation and production in the bison industry. Our mission statement “To manage Turner Lands in an economically and ecologically sustainable manner while conserving native species and habitats” provides a solid foundation for how we exercise balanced stewardship of the land while integrating conservation and commerce. We are passionate about improving land health and diversity through innovative grazing practices and conservation management. Our ranches are the model for sustainable ranching practices throughout the western United States. Low-stress livestock handling is an important component of how we promote the ethical and moral treatment of our animals. Our diverse team consists of veterinary, wildlife biology, ecology, range management, ranch management and hospitality professionals who provide a unique balance of knowledge and insight into the balanced management of the properties. We provide an atmosphere in which our employees can grow and progress through work experience, training and community involvement. If you are passionate about sustainable ranching and conservation, come help us make a difference and be part of something great!

  LOCATION SUMMARY

  At 561,000 acres, Vermejo Park Ranch is one of the largest privately-owned ranches in North America. Its modern history as a ranch originates from the Beaubien and Miranda Land Grant of 1841. Vermejo Park is well-known for its trophy big game hunting, fishing, adventure and nature tourism, natural resources stewardship, Castle Rock bison herd, sustainable forestry, coalbed natural gas production, and endangered species restoration.

  ESSENTIAL DUTIES AND RESPONSIBILITIES

  The Administrative Assistant will report to the Administrative Manager and work closely with Ranch Staff, the TEI Bozeman Administrative Office and the TEI Atlanta Corporate Office (Controller, Human Resources and Risk Management). The following are duties that will be performed:

  • Provide professional and welcoming atmosphere for the Ranch Office
  • Facilitate internal Ranch communications via email, postings, memos, etc.
  • Maintain electronic and paper files
  • Maintain office tools and supplies inventory
  • Assemble weekly bank deposits and balance monthly statements.
  • Maintain vehicle keys and gate keys organization.
  • Process accounts payables weekly
  • Reconcile all account receivables
  • Reconcile account statements from vendors.
  • Create new vendor accounts as needed and obtain W-9 forms for new vendors.
  • Process new hire I-9 paperwork as needed
  • Log vehicle maintenance and utility expenses.
  • Learn and work within Vena and Concur accounting systems.
  • Pick up ranch mail as needed, sort and label USPS, FedEx, UPS packages.
  • Assist with monthly tax reports.
  • Assist with annual budget as needed
  • Assist with annual fleet vehicle registrations and insurance.
  • Assist with monthly fuel reports and invoices.
  • Assist with HR inquiries.
  • Other duties as assigned by the Administrative Manager or Ranch Manager

  SUPERVISORY RESPONSIBILITIES

  This job does not have supervisory responsibilities.

  COMPETENCIES AND CHARACTERISTICS

  Must demonstrate close attention to detail; must exercise discretion, tact and diplomacy; and must maintain confidentiality. Must be a self-starter and self-motivated with the ability to work under minimal supervision and act independently in the absence of a supervisor. Must be able to follow instructions, respond to management direction, perform duties as assigned, and commit to long hours when necessary to meet goals. Must exhibit sound and accurate judgment, use time efficiently, be able to adapt to changes in the work environment, and work well with others.

  EDUCATION AND/OR EXPERIENCE

  College education in business desirable, though not required. Minimum of 3 years general office experience required. Proficiency with Microsoft Office Suite, Word, Excel, and Power Point required. Experience with general office equipment required. Accounting or Bookkeeping experience desirable.

  LANGUAGE SKILLS

  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

  MATHEMATICAL SKILLS

  Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

  REASONING ABILITY

  Ability to solve practical problems as well as the ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

  CERTIFICATES / LICENSES

  If position requires operation of a vehicle, must possess a valid Driver’s License or be able to obtain one within 30 days of employment. Driving record must meet the standards and requirements of the Company and the Company's insurance carrier.

  OTHER QUALIFICATIONS

  • Must adhere to Company and Ranch policies and procedures, which are included in the Company’s Employee Handbook.
  • Must present documentation establishing both identity and employment authorization within three days of hire, pursuant to federal law.
  • May be subject to undergo pre-employment drug test, (after offer is given but before applicant has commenced work). Random drug test are given throughout the year.
  • Must have a personal vehicle to travel from ranch location to local town for personal needs.
  • The Company operates as a drug free/smoke free workplace. Smoking is not allowed on the ranch property, to include but is not limited to; ranch housing, ranch vehicles, ranch offices or on ranch machines.

  PHYSICAL DEMANDS

  The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee is frequently required to sit, reach with hands and arms and stoop, kneel or crouch. The employee must regularly lift and/or move up to 30 pounds.

  WORK ENVIRONMENT

  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  The work environment involves typical exposure to office noises and interruptions such as printers, phones, guests, and co-workers. Work will involve exposure to computers, phone, and other electronic devices.

  *In accordance with applicable law, the Company will reasonably accommodate any disabled individual who requests an accommodation that will allow him/her to perform the essential job duties or functions of his/her position. Accommodation inquires must be made to the Company’s Human Resources Department for consideration.”

  Turner Enterprises Management, LLC is an Equal Opportunity Employer and a Smoke Free/Drug-Free Workplace.

  For more information, and to apply online, visit www.tedturner.com.

• About the company

  Entrepreneur; pioneer in sustainable solutions; record-setting philanthropist; media mogul; restaurateur Official Twitter: @TedTurnerIII

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