• Job Description

  Req#: 25-244856
  
  Job Description:
  
  Job Title: Administrative Assistant
  Job Duration: 6+ Months
  Pay rate: $21 USD Hourly
  Work Type: Onsite
  
  Overview/Responsibilities:
  
  • Data Entry and Documentation:
  • Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities.
  • Process shipping orders, receipts, and other relevant warehouse documentation.
  • Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS).
  • Inventory Control Support:
  • Assist in inventory tracking, reconciliation, and reporting.
  • Generate inventory reports, identify discrepancies, and assist with stock audits.
  • Communication and Coordination:
  • Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries.
  • Assist in scheduling and coordinating deliveries, pickups, and other logistics needs.
  
  • File Management and Organization:
  • Maintain organized physical and digital filing systems for all warehouse-related documents.
  • Ensure compliance with company policies and procedures related to document storage and retrieval.
  • Customer Service:
  • Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory.
  • Assist in resolving issues related to shipping errors, damaged goods, or other warehouse concerns.
  • General Office Support:
  • Perform general clerical duties such as answering phones, emails, and scheduling meetings.
  • Prepare reports, correspondence, and other documentation as required by the warehouse management team.
  Qualifications:
  • Strong computer skills, especially with Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS).
  • Excellent organizational skills and attention to detail.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Good communication skills, both written and verbal.
  • Basic knowledge of warehouse operations and inventory management.
  • Client is looking for someone who is familiar with SOP creation, billing, invoices, scheduling of vendors on-site, monitoring group email traffic, ordering of supplies from approved suppliers (System: Ariba), filing, SAP knowledge.
  Physical Requirements:
  • Ability to sit, stand, and use a computer for extended periods.
  
  

• About the company

  Established in 2000, LanceSoft is a Certified MBE and Woman-Owned organization, and a pioneer in providing premium end-to-end Global Workforce Solutions and IT Services to diverse clients across various domains.

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