• Job Description

  Req#: JP-005374525

  Job Title: Administrative Assistant

  
  

  Job Description

  We are seeking a dedicated Administrative Assistant who will play a pivotal role in ensuring smooth office operations. You will be responsible for managing and directing phone calls, performing clerical duties, and providing essential support to our team. Your role will also involve maintaining organized records, assisting with order entry and tracking, and serving as a vital link between office and production teams.

  Responsibilities

  • Answer and direct incoming phone calls in a professional and courteous manner.
  • Perform general clerical duties including filing, scanning, copying, and document organization.
  • Enter customer orders accurately into the system and assist with order tracking and updates.
  • Maintain document control and ensure records are up-to-date, organized, and accessible.
  • Provide administrative support to office staff and assist with special projects as needed.
  • Serve as a liaison between the office and production teams to help resolve operational issues.
  • Assist with scheduling, data entry, and logistics-related tasks.
  • Monitor and order office supplies, ensuring inventory is maintained.
  • Prepare and distribute internal communications, reports, and memos.
  • Support onboarding of new employees by preparing documentation and coordinating training materials.
  • Assist with invoice processing, purchase orders, and basic accounting tasks.
  • Maintain a clean and organized office environment.
  • Help coordinate meetings, take meeting notes, and follow up on action items.
  • Provide backup support for customer service and logistics functions during absences or peak periods.
  • Respond to internal and external inquiries with professionalism and accuracy.

  Essential Skills

  • 1-3 years of experience in administrative support.
  • Thick skin to thrive in a manufacturing environment.
  • Excellent written and verbal communication skills.
  • Strong administrative skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

  Additional Skills & Qualifications

  • High school diploma or equivalent; an associate degree or administrative certification is a plus.
  • 2+ years of experience in administrative or office support, preferably in a manufacturing or logistics environment.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Team-oriented with a proactive and flexible attitude.

  Work Environment

  The role is based in a manufacturing concrete environment and requires presence in the office from Monday to Friday, 7 am to 4 pm. It is important to have a resilient attitude in this dynamic setting. The work environment may involve exposure to dust and noise typically associated with manufacturing facilities.

  Pay and Benefits

  The pay range for this position is $20.00 - $21.00/hr.

  Eligibility requirements apply to some benefits and may depend on your job
  classification and length of employment. Benefits are subject to change and may be
  subject to specific elections, plan, or program terms. If eligible, the benefits
  available for this temporary role may include the following:

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

  Workplace Type

  This is a fully onsite position in Tacoma,WA.

  Application Deadline

  This position is anticipated to close on Jul 9, 2025.

  About Aston Carter:

  Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

  The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

  If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

• About the company

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