• Job Description

  Req#: JP-005383498

  Administrative Assistant

  Location: Tallahassee, FL | Industry: Construction | Employment Type: Full-Time

  One of our leading general contractor clients is seeking a proactive and detail-oriented Administrative Assistant to join their growing team. If you're organized, tech-savvy, and thrive in a fast-paced environment, this could be the perfect opportunity for you.

  Role Responsibilities:

  • Serve as the first point of contact for clients via phone, email, and in-person visits.
  • Manage calendars and schedule appointments for estimators and installers.
  • Create, edit, and maintain documents using Microsoft Office (Word, Excel, Outlook).
  • Prepare and distribute quotes, invoices, and work orders.
  • Track job progress and maintain accurate records.
  • Coordinate with vendors and suppliers to ensure timely communication and deliveries.
  • Use QuickBooks Online for invoicing and expense tracking.
  • Assist with payroll processing and basic bookkeeping tasks.
  • Order office supplies and support daily office operations.

  Necessary Qualifications:

  • 2+ years of administrative experience (construction or trades industry preferred)
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Experience with QuickBooks Online is a plus
  • Strong communication and organizational skills
  • Ability to multitask and prioritize in a fast-paced environment
  • Detail-oriented and team-focused

  Work Environment:

  This is a collaborative and fast-moving office where your contributions directly support project success. Comfort with technology and a proactive, can-do attitude are essential.

  Pay and Benefits

  The pay range for this position is $33000.00 - $42000.00/yr.

  Competitive pay based on experience
  - Health, dental, and vision insurance
  - Paid time off and holidays
  - Opportunities for growth and development
  - A supportive, friendly team culture

  Workplace Type

  This is a fully onsite position in Tallahassee,FL.

  Application Deadline

  This position is anticipated to close on Jul 14, 2025.

  About Aerotek:

  We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

  Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

  The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

• About the company

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