Government of Canada - Central

administrative assistant

7 days ago

Pay36.10 / hour
LocationThunder Bay/Ontario
Employment typeFull-Time

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  • Job Description

      Req#: 44691474

      Overview

      Languages

      English

      Education

      • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
      • or equivalent experience

      Experience

      2 years to less than 3 years

      On site

      Work must be completed at the physical location. There is no option to work remotely.

      Work setting

      • Transportation, communication and utilities

      Budgetary responsibility

      • $500,001 - $1,500,000

      Responsibilities

      Tasks

      • Assist with staff consultation and grievance procedures
      • Coordinate the flow of information within the team
      • Direct and control daily operations
      • Direct staff
      • Evaluate daily operations
      • Motivate staff
      • Open and distribute mail and other materials
      • Plan and control budget and expenditures
      • Plan and organize daily operations
      • Supervise other workers
      • Train staff
      • Determine and establish office procedures and routines
      • Oversee the classification and rating of occupations
      • Plan, develop and implement recruitment strategies
      • Schedule and confirm appointments
      • Manage training and development strategies
      • Answer telephone and relay telephone calls and messages
      • Oversee the analysis of employee data and information
      • Answer electronic enquiries
      • Oversee development of communication strategies
      • Compile data, statistics and other information
      • Advise senior management
      • Respond to employee questions and complaints
      • Order office supplies and maintain inventory
      • Liaise with management, union officials and HR consultants
      • Negotiate collective agreements on behalf of employers or workers
      • Organize staff consultation and grievance procedures
      • Oversee payroll administration
      • Arrange travel, related itineraries and make reservations
      • Greet people and direct them to contacts or service areas
      • Set up and maintain manual and computerized information filing systems
      • Type and proofread correspondence, forms and other documents
      • Perform data entry
      • Provide customer service
      • Work with the marketing department to understand and communicate marketing messages to the field
      • Recruit and hire staff
      • Maintain and manage digital database
      • Perform basic bookkeeping tasks
      • Conduct performance reviews
      • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
      • Supervise office and volunteer staff

      Supervision

      • 16-20 people

      Experience and specialization

      Computer and technology knowledge

      • Automatic data processing (ADP)
      • Electronic medical records
      • Google Docs
      • Microsoft Visio
      • Sage Accounting Software
      • Workday
      • MS Excel
      • MS Outlook
      • MS PowerPoint
      • MS Windows
      • MS Word
      • Electronic scheduler
      • Database software
      • Information technology
      • MS Project
      • Project management software
      • Social Media
      • Accounting software
      • Human resources software
      • ACCPAC
      • Quick Books
      • Google Drive
      • WordPerfect
      • Electronic mail

      Technical terminology

      • Business

      Area of work experience

      • Purchasing, procurement and contracts
      • Human resources
      • Tourism

      Specialization or experience

      • Employee engagement

      Area of specialization

      • Correspondence
      • Reports and records
      • Contracts
      • Financial statements
      • Invoices
      • Charts, tables, graphs and diagrams
      • Project management
      • Business process management
      • Corporate social responsibility
      • Facility management
      • Accounting
      • Payroll services

      Additional information

      Transportation/travel information

      • Valid driver's licence

      Work conditions and physical capabilities

      • Ability to work independently
      • Fast-paced environment
      • Work under pressure
      • Tight deadlines
      • Attention to detail
      • Repetitive tasks
      • Large caseload
      • Large workload
      • Work with minimal supervision

      Personal suitability

      • Ability to multitask
      • Excellent oral communication
      • Excellent written communication
      • Flexibility
      • Judgement
      • Organized
      • Team player
      • Accurate
      • Client focus
      • Reliability
      • Adaptability
      • Accountability
      • Dependability
      • Due diligence
      • Quick learner

      Benefits

      Financial benefits

      • Bonus

      Other benefits

      • Free parking available
  • About the company

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