Government of Canada - Central
administrative assistant
Pay36.10 / hour
LocationThunder Bay/Ontario
Employment typeFull-Time
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Job Description
- Req#: 44691474
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
- Transportation, communication and utilities
- $500,001 - $1,500,000
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Direct and control daily operations
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Supervise other workers
- Train staff
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire staff
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Supervise office and volunteer staff
- 16-20 people
- Automatic data processing (ADP)
- Electronic medical records
- Google Docs
- Microsoft Visio
- Sage Accounting Software
- Workday
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- Information technology
- MS Project
- Project management software
- Social Media
- Accounting software
- Human resources software
- ACCPAC
- Quick Books
- Google Drive
- WordPerfect
- Electronic mail
- Business
- Purchasing, procurement and contracts
- Human resources
- Tourism
- Employee engagement
- Correspondence
- Reports and records
- Contracts
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Project management
- Business process management
- Corporate social responsibility
- Facility management
- Accounting
- Payroll services
- Valid driver's licence
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
- Bonus
- Free parking available
About the company
Overview
Languages
English
Education
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Budgetary responsibility
Responsibilities
Tasks
Supervision
Experience and specialization
Computer and technology knowledge
Technical terminology
Area of work experience
Specialization or experience
Area of specialization
Additional information
Transportation/travel information
Work conditions and physical capabilities
Personal suitability
Benefits
Financial benefits
Other benefits
Notice
Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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