EMPLOYMENT OPPORTUNITY

Administrative Assistant
INTREPID Lab

The Innovation, Nicotine, Tobacco, Research, Education, Programming, Implementation and Digital health “INTREPID Lab” (formerly Nicotine Dependence Service) at the Centre for Addiction and Mental Health (CAMH) is seeking a full-time, contract (12 months) Administrative Assistant to support a range of administrative duties reporting to the Director of the Nicotine Dependence Clinic. The INTREPID Lab is a diverse and collaborative team that applies interdisciplinary approaches towards tobacco and vaping cessation, chronic disease prevention and management, digital interventions and behavior change strategies. We embrace and espouse values that reflect principles of equity, diversity, inclusion and reconciliation. We are committed to challenging the status quo and pushing for systemic change that allows for fair and just approaches to providing and accessing healthcare services.

Position Description

The successful candidate will provide advanced administrative, secretarial and system support for the Director of CAMH’s INTREPID Lab to ensure the smooth and effective operation of research studies and projects.

You will be required to provide assistance on a range of confidential organizational and client related projects and issues. Your duties will include, but will not be limited to: complex calendar management including responding to internal/external inquiries; scheduling meetings and event coordination. Diligence with responding to time-sensitive inquiries is essential to this role along with management and scheduling for a complex calendar involving clinical and academic/research-related meeting requests. Additional duties will include booking travel; taking minutes; organizing and maintaining filing systems and databases; assistance in the preparation or maintenance of statistical and financial records and reports; assistance in the preparation of grant applications and preparation of various forms of correspondence. Familiarity with how to update academic documents including CVs with specific formats, Conflict of Interest forms, an understanding of the Scientific Appointment and Promotions processes are key assets. You will be required to liaise with other Programs and Departments within CAMH as well as with external stakeholders and agencies to facilitate client, program and environmental needs. You will report to the Manager for employment related issues; other related duties may be assigned by the Manager, as required.

You will support a workplace that embraces diversity, encourages teamwork and complies with all applicable regulatory and legislative requirements. The position is currently located at 1025 Queen St. West.

Qualifications

The successful candidate will possess a Post-Secondary Certificate or Diploma in Office Administration or a related discipline and a minimum of 3-5 years of senior level or academic administrative assistant experience, or an equivalent combination of education and experience. In this role, you must have the ability to independently prioritize work effectively and efficiently with minimal supervision. You have experience working with external stakeholders, and have excellent verbal and written communication skills, superior interpersonal skills and the ability to demonstrate sound judgment, tact and courtesy.

As a team player, you possess excellent organizational and problem-solving skills and are flexible and adaptable with regard to the types of tasks assigned. Demonstrated proficiency in the use of computer software (Microsoft Word, Excel, PowerPoint, Outlook, Webex, and scheduling software) is essential. Ability to work under pressure and deal with conflicting priorities and deadlines, while maintaining strong detail orientation is critical to the role. Experience liaising with the Faculty of Medicine at the University of Toronto and with procedures for academic appointments and promotions is an asset. Experience working clients, staff and organizations serving diverse groups is an asset. Bilingualism (French/English) and/or proficiency in a second language would be an asset.

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Please Note: This full-time, contract (12 months) position is NOT part of any bargaining unit.

Salary Range: Competitive salary and benefits package.

Please click the apply button below .

CAMH is a Tobacco-Free Organization.

CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee, you will be expected to actively support CAMH’s teaching and research activities, in addition to supporting the clinical work of the hospital.

At CAMH, we strive to be an equitable and inclusive employer. Our commitment to equity is grounded in an institution-wide commitment to achieving a working, teaching, and learning environment that is free of discrimination and harassment.

CAMH actively seeks candidates from First Nations, Métis and Inuit, racialized and LGBTQ2S+ communities, women, and people with disabilities (including people who have experienced mental health and substance use challenges).

We encourage people from all backgrounds to apply to our positions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. Please inform us if you require accommodations during the interview process.