• Job Description

  Req#: R106455

  At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

  What Ontario Health offers:

  Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:

  • Fully paid medical, dental and vision coverage from your first day

  • Health care spending account

  • Premium defined benefit pension plan

  • 3 personal days and 2 float days annually

  • Individual contributors start at 3 weeks’ vacation with 4 weeks at 2 yrs.

  • Career development opportunities

  • A collaborative values-based team culture

  • Wellness programs

  • A hybrid working model

  • Participation in Communities of Inclusion

  Want to make a difference in your career? Consider this opportunity.

  The Administrative Assistant provides administrative support to portfolio and internal stakeholders to achieve department-level goals. Duties may include coordinating and scheduling meetings, managing, and maintaining documents and SharePoint sites, handling new employee onboarding requests, etc.

  Here is what you will be doing:

  • Administrative Support to a Program area within Innovations for Connected Health

  • Attends various meetings (internal, external, volunteer, and stakeholder); records minutes, distributes minutes to ensure follow up on issues arising from meetings.

  • Manages calendars, filing, and books meetings.

  • Manages correspondence including drafting, editing, formatting, and proofreading to ensure accuracy of grammar and detail

  • Assembles data, and prepares special correspondence, meeting agendas, reports, presentations, packages, and other documents.

  • Tracks metrics, runs reports and provides basic analysis of information gathered.

  • Assists with the further development of the department.

  • Provide assistance as needed to the other groups within the department.

  • Provides first point of contact for the department.

  • Schedules and coordinates meetings, interviews, and events.

  • Demonstrates excellent judgment and integrity through protecting the confidentiality of all sensitive correspondence and information.

  • Interacts with internal and external stakeholders, executives and Executive/Administrative Assistants and responds to requests with appropriate urgency and provides relevant information as needed.

  • Provides lunch time relief to reception on an as-needed basis

  • Coordinates all administrative activities of the Vice President/Director including booking travel and accommodation arrangements.

  • Plans and co-ordinates all aspects of meeting arrangements, including logistics, IT requirements, refreshments, invitation lists, name badges, facilitation etc.

  Here is what you will need to be successful:

  Education and Experience

  • A post-secondary degree, diploma or certificate in business administration, office administration or an executive secretary program or equivalent

  • Minimum two (2) years of relevant experience in an administrative role in a healthcare setting or a combination of equivalent experience and education.

  • Demonstrated exceptional organizational ability with superior attention to detail.

  • Demonstrated tact, discretion, and diplomacy.

  • Highly motivated self-starter with demonstrated ability to support a team-oriented environment.

  • Ability to maintain confidentiality at all times demonstrating use of discretion and sound judgment.

  • Demonstrated experience recording accurate minutes of meetings.

  Knowledge and Skills

  • Commitment to quality and data integrity.

  • Effective problem-solving skills are essential with the ability to work effectively with all stakeholders involved in the donation process.

  • Computer literate.

  • Proven superior written and oral communication skills.

  • Demonstrated problem-solving and analytical skills.

  • Demonstrated event and time management skills with the ability and flexibility to prioritize multiple tasks and projects in a fast paced, results oriented environment.

  • Highly developed interpersonal skills with the proven ability to work effectively with all levels of staff, volunteers and external clients and stakeholders.

  • Demonstrated administrative and computer skills including advanced proficiency in MS Office, including Word, Excel, and PowerPoint

  Employment Type: Permanent Full-Time

  Salary Band: 2

  Location: Toronto, Ontario (currently hybrid; subject to change)

  All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

  Internal Application Deadline Date: December 4, 2023

  Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; Black and racialized; members of 2SLGBTQIA+ communities; trans and nonbinary; and disabled.

  We encourage applicants with accessibility needs to notify us if they have any accommodation needs in the application and/or interview process.

• About the company

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