• Job Description

  Req#: 4358325

  WE STRONGLY ENCOURAGE APPLICANTS TO READ THE JOB ANNOUNCEMENT

  IN ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.

  The City of Torrance recognizes the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to the City of Torrance today.

  The City of Torrance is recruiting for a Administrative Assistant who is PUBLIC SERVICE oriented and attentive to DETAIL to be part of the Torrance Team!

  
  

  The Position

  Administrative Assistants play a key role in supporting a department's mission to provide a superior level of public service and interdepartmental support in the most practical and competent manner possible. As a key ambassador to the department’s mission, this position is critical in its contributions to productivity. This position performs advanced administrative and clerical duties requiring independent judgement and discretion and may provide training and/or direction to less experienced office support staff.

  Although the Administrative Assistant position is utilized throughout different departments in the City, t he current vacancies are in the City Manager's Office , Police Department , and Community Services Department .
  
  There is currently one vacancy in the City Manager's Office. The essential duties of this position include processing invoices for payment, preparing and managing purchase orders and contracts, making travel arrangements and registering management staff for conferences, assisting in the coordination and logistics of special events, maintaining office service requests and projects, and providing administrative support of a general nature to multiple managers.
  
  The Cultural Services Division of the Community Services Department is seeking an Administrative Assistant who has exceptional administrative skills to prepare correspondence, agenda items, and reports; process various documents, forms, and invoices; ability to multitask and oversee multiple projects at one time; social media, answer phones, respond to general inquiries; coordinate special events and activities in the department, and provide administrative support of a general nature to multiple managers.
  
  

  The Torrance Police Department is seeking an Administrative Assistant who will be responsible for coordinating the department's purchasing and procurement activities for the Department and serving as liaison with City Purchasing and Finance. The Administrative Assistant reports to the Senior Business Manager.

  
  
  For more information about the duties of an Administrative Assistant, please click here .Education and Experience
  Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and skills would be:
  
  Graduation from high school or equivalent and three (3) years of increasingly responsible clerical and customer service experience. Specialized training in office skills and effective use of standard office software is highly desirable .
  
  License and/or Certificates
  Possession of a valid California Class C Driver License and safe driving record may be required for assignment to some positions in the classification.
  
  Successful candidates will possess the following:
  

  • Strong attention to detail;
  • A proven track record of delivering high-quality, error-free products with tight deadlines;
  • Excellent written and verbal communication skills;
  • Empathetic and patient listening skills including the ability to communicate clearly with the public;
  • Demonstrated skills in working with and knowledge of Microsoft Office programs including Word, Excel and Outlook;
  • Effectively handle multiple projects and constantly shifting priorities;
  • Excellent administrative, organizational and research skills with the ability to follow through and exercise independent judgment;
  • Demonstrated ability to work effectively in a team environment, as well as independently; and
  • Knowledgeable in invoice processing procedures.

  Interested candidates must submit an online application and supplemental questionnaire at www.TorranceCA.Gov/Jobs . The application filing period closes on Wednesday , January 31, 2024 a t 11:59 p.m.
  
  Only those candidates who best meet the City and Department's needs will be invited to participate in the examination process, which will consist of the following weighted components:
  
  Written Test: Weighted 40% ( Tentatively scheduled February 8 through February 13, 2024 )
  Panel Interview: Weighted 60% ( Tentatively scheduled on February 27, 2024 )
  
  Note: The eligible list (list for hire) resulting from this recruitment will be valid for six-months and will be used to fill any future vacant Administrative Assistant positions in any City Department.

  Visit www.TorranceCA.Gov to find out more information about our community.

  Applicants with disabilities who require special testing arrangements must contact Human Resources prior to the examination date(s). If you have a disability for which you require an accommodation, please contact us at (310) 618-2915 before the test date.

  As a condition of employment, candidates must pass a background check. A more thorough background will be conducted for those candidates that are interested in the Police Department. The background will include job and personal references, arrest records, credit history, use of controlled substances, medical evaluations, and a polygraph.

  The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
  
  

  City of Torrance Inclusion Statement

  The City of Torrance is a welcoming and culturally-rich community. As a pillar of public service, we strive to be an employer of choice by attracting and retaining a talented workforce where people of diverse backgrounds, cultures, religions, and lifestyles are valued. Our mission is to create an inclusive environment where our staff are empowered to perform at their highest level and contribute towards making a positive impact.
  
  The City is an equal opportunity employer and works towards building collaborative teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. Come join us to help cultivate a workplace that welcomes and celebrates the diversity of our employees!

• About the company

  Torrance is a city in the Los Angeles metropolitan area located in Los Angeles County, California, United States.

Notice