• Job Description

  Req#: req17216

  Administrative Assistant
  Posting Number	req17216
  Department	Family and Community Medicine
  Department Website Link	www.fcm.arizona.edu
  Location	University of Arizona Health Sciences
  Address	655 N Alvernon Way #228, Tucson, AZ 85711 USA
  Position Highlights	The Department of Family and Community Medicine is seeking applicants for the position of Administrative Assistant to facilitate the DFCM Research and Outreach Programs. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
  Duties & Responsibilities	Provide administrative support to the Vice Chairs for Research and Outreach. Staff the DFCM IRB Committee (e.g., review IRB applications for forms compliance) under the direction of the Chair. Staff Research and Outreach Administration Group meetings (e.g., develop meeting agendas, coordinate audio/video needs). Administer research pilot studies (e.g., create project materials; enter data, human subjects reporting). Confer with faculty, staff, and residents to provide technical advice, problem solving assistance, and answer questions related to research administration or departmental outreach functions; refer to appropriate department personnel and University departments. Assist research and outreach faculty with reference management (e.g., maintain reference database), survey development (e.g., implementation of survey questions in Qualtrics), and manuscript submission. Maintain lists of faculty publications, presentations, collaborations, and outreach activities. Coordinate faculty search process for Research and Outreach, including developing candidate schedules and travel arrangements and coordinating with candidate, committees, and FCM faculty. Create and maintain FCM Research and Outreach websites. Work with Technical Writer, Grants and Contracts Administrator, and Research Administration Office to track planned proposal submissions and fundraising activities and create a submission timeline for PIs. Assist research faculty in conducting searches for federal funding opportunities. Work with UA Office of Contract and Research Support and state contracting agencies to facilitate the process of contract approvals and renewals. Prepare periodic reports, financial statements, and records on program activities, progress, status, or other special reports for management or outside agencies. Coordinate and arrange quarterly PI Account Reconciliation meetings. Assist with the preparation, review, and analysis of various financial reports and reconciliations. Prepare expense and travel reimbursements and travel authorizations for Research Faculty and Staff to submit to the FCM Business Office for processing and authorization. Other duties as specified by the Vice Chair for Research and the Vice Chair for Outreach. Knowledge, Skills & Abilities Ability to effectively communicate with faculty, administrative staff, outside agencies and medical residents. Knowledge of UA Human Subject Protection Program policies and procedures.
  Minimum Qualifications	Three (3) years of relevant experience, or equivalent combination of education and work experience required. High school diploma or equivalent, or equivalent learning attained through experience required.
  Preferred Qualifications	• Two years experience using reference management software (e.g., Reference Manager, EndNote) and Qualtrics survey design software.
  FLSA	Non-Exempt
  Full Time/Part Time	Full Time
  Number of Hours Worked per Week	40
  Job FTE	1.0
  Work Calendar	Fiscal
  Job Category	Organizational Administration
  Benefits Eligible	Yes - Full Benefits
  Rate of Pay	$18.15 - $20.42
  Compensation Type	hourly rate
  Grade	4
  Career Stream and Level	OC2
  Job Family	Administrative Support
  Job Function	Organizational Administration
  Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
  Number of Vacancies	1
  Target Hire Date
  Expected End Date
  Contact Information for Candidates	Heather Liber | hrsim@arizona.edu
  Open Date	8/8/2023
  Open Until Filled	Yes
  Documents Needed to Apply	Resume and Cover Letter
  Special Instructions to Applicant
  Diversity Statement	At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

• About the company

  95194 The University of Arizona is a public land-grant research university in Tucson, Arizona.

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