• Job Description

  Req#: 89978

  The Administrative Assistant will provide administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication. The Administrative Assistant will be responsible for confidential and time-sensitive material and will be familiar with a variety of the field's concepts, practices, and procedures.

  Key Responsibilities:

  • Administrative Support:
    • Prepare and edit correspondence, communications, presentations, and other documents.
    • File and retrieve documents and reference materials.
  • Office Management:
    • Maintain office supplies inventory by checking stock and ordering items.
    • Maintain office equipment by completing preventive maintenance; troubleshoot failures; call for repairs; monitor equipment operation.
  • Communication:
    • Answer and manage incoming calls, emails, and other communications.
    • Greet visitors and determine whether they should be given access to specific individuals.
  • Coordination:
    • Coordinate and direct office services, such as records, personnel, and housekeeping.
    • Organize and coordinate meetings, conferences, and other events.

  Qualifications:

  Education:

  • High school diploma or equivalent required; associate's degree or higher preferred.

  Experience:

  • Proven administrative or assistant experience.
  • Knowledge of office management systems and procedures.
  • Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, and MS Outlook).

  Skills:

  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.

  Attributes:

  • Professionalism and discretion.
  • Ability to work independently with minimal supervision.
  • Reliable and punctual.

  Physical Requirements:

  • Ability to sit for long periods.
  • Occasionally lift and/or move up to 20 pounds.

  Benefit Information:
  ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit
  
  https://www.abm.com/wp-content/uploads/2023/11/2024-Recruitment-Frontline-11.6.23.pdf
  
  https://www.abm.com/wp-content/uploads/2023/11/2024-Recruitment-Frontline-Spanish-11.6.23.pdf

• About the company

  ABM Industries Inc. is a facility management provider in the United States. Founded in 1909 by Morris Rosenberg in San Francisco, California, as a window washing business. ABM provides facility services in areas such as electrical and lighting, energy, facility engineering, HVAC and mechanical, janitorial services, landscape and grounds, parking and transportation. ABM's services also include energy efficiency and sustainability such as building improvements, electric vehicle charging stations, and renewable energy solutions.

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