This position is Part Time, Mon-Fri, 20-25 hours a week

Schedule: 10am - 2pm

Knowledge and Experience:

• Previous high level Administrative Assistant experience supporting executive level.
• High proficiency with Microsoft Office
• BS/BA business administration a plus or equivalent experience

Qualifications:

• Time management
• Excellent Communication verbal and written skills.
• Strong Interpersonal Skills

• Problem-solving: Ability to handle unexpected issues efficiently.
• Discretion: Maintaining the highest level of confidentiality and handling sensitive information with care.
• Highly organized: in ensuring all tasks are effectively completed and maintained.
• Adaptability: Flexibility to manage changing priorities and tasks.

Key Accountabilities:

• Manage office & stationery orders and expenses at both Tempe and Mesa (Operations & Maintenance).
• Coordinate VP and senior management meetings.
• Raise and follow up on facilities issues in the administration areas of the Mesa and Tempe locations.
• Take over Amex corporate cards from all current holders except myself and the Finance Director, and handle expense reports and other related financial tasks.
• Identify and implement improvements that reduce administration related expenses.
• Be the custodian for approvals of meeting rooms and Pool Vehicle/s bookings.
• Coordinate and allocate office move changes.
• Develop a monthly communications newsletter, and weekly Yodeck Visualization communications on the staff information screens.
• Ensure the highest standards of housekeeping in Keolis occupied administration facilities and take action to address shortfalls.
• Effectively manage related administrative records.
• Track and follow up VP assigned items on team members.
• Develop presentations as required.
• Coordinate Keolis corporate and international visitor visits, including accommodation as required.
• Coordinate Valley Metro client related visits and tours.
• Any Other Duties Assigned

Additional Statements:

• Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
• Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.
• Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.