• Job Description

  Req#: R004163

  Position Type:

  Staff

  Scheduled Weekly Hours:

  40

  Requested Start Date for this Position:

  08/01/2024 - 1 month to go

  Campus Location:

  Northwest Denver Campus

  Full-time or Part-time:

  Full time

  Job Summary:

  The Service Learning/Global Health Pathway Administrative Coordinator in RHCHP works with the Senior Director of Service Learning and Global Health in the programmatic and logistical implementation of the Service Learning and Global Health Pathway programs in RHCHP. For the Service Learning program, the Administrative Coordinator works collaboratively with Senior Director, community partners, vendors, Regis departments, and students in the areas of programmatic/curricular and event logistics, GivePulse and other software management, site placement communication, internal and external-facing marketing, internal and external reservations, communication, and student site compliance. This staff member also supports the Global Health Pathway, working directly with the Senior Director and Global Health Pathway Committee Chair, in coordinating the programmatic and logistical deliverables and requirements, new student and faculty onboarding, logistics for events, domestics and international immersion registration and logistics, travel planning and coordination, committee meetings and deliverables, etc.
  
  
  Working at Regis University
  As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students.
  
  Take a moment to consider our Total Rewards package:
  - A generous tuition benefit for employees, spouses, and dependents
  - Paid Mission leave to give employees time to volunteer in the community
  - Options for flexible work
  - Additional time off each year when the University closes for Winter Break
  - Medical, dental, and vision insurance
  
  Special Instructions to Applicants:
  Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application by logging into Workday. Click on the Career Worklet and access the internal site. Applications will be accepted until position is filled.

  Major Duties and Responsibilities:

  Essential:

  RHCHP Service Learning (75%)

  • Assists in the cultivation, contracting, and maintenance of community partnerships that provide meaningful service opportunities for students in RHCHP. Supports the creation and implementation of project descriptions, student reminders, reports, site communications, etc. Community partner contracting includes Project Description, Scope of Work, and Memorandum of Understanding.
  • Assists in the implementation of community partner impact assessment and data reporting.
  • Coordinates logistics, scheduling, reservations, communication, marketing, printing, website updates, supplies, etc. for department, courses, and events. Co-manages department and curricular supplies for Service Learning with Senior Director (event, curricular, office supply orders, receiving, inventory, supply room coordination, check out/in process).
  • Manages all service learning compliance requirements in collaboration with schools, division, and compliance staff. Provides compliance reports for attestation letters.
  • Provides logistical coordination and support for multiple events, health/wellness related events, Community Partner Appreciation Lunch, service learning student/site projects, etc. Provides event statistics following each event.
  • Manages and supports the RHCHP Service Learning GivePulse database in collaboration with Senior Director and others as necessary. GivePulse management includes course/event creation; registration management; registration rosters; student hours/impacts management and verification; impact rosters; data import/export; data management; fielding communication and questions by students, staff, faculty, and others; ongoing design and training for Regis University.
  • Manages and supports other software, such as Colleague, Complio, SurveyMonkey, SignUp Genius, Zoom, My Clinical Exchange, Qualtrics, etc.
  • Co-manages student project funding (including budget requests and reconciliation, online purchasing, cash reimbursements, gift card tracking/purchasing, etc.).
  • Attends/participates in committee meetings, related meetings, and events as necessary.
  • Performs and coordinates various office duties including, reception, answering phones, taking messages, receiving/greeting visitors, copying, scheduling appointments/meetings, mailings, correspondence.
  • Contributes data, information, testimonials, etc. to quarterly and annual Service Learning reports.
  • Collaborates on assigning work study students’ work/activities (when employing work study students).
  • Assumes responsibility for communication in the absence of the Senior Director.
  • Participates in RHCHP events, meetings, activities as appropriate.
  • Performs other duties as assigned to support Service Learning, Global Health Pathway, RHCHP, and the Regis mission.
  • NOTE: work requires occasional weekends and/or evenings.

  RHCHP Global Health Pathway (25%)

  • Provides logistical coordination for Global Health Pathway, including new student application process, new student and faculty orientation, advising, domestic and international immersions, semester events, Capstone, etc.
  • Supports Global Health Pathway international and domestic immersion registration, compliance, participant forms and requirements, travel documents, logistics, scheduling, Regis travel software, communications, immunizations, insurance, etc.
  • Coordinates and makes travel arrangements for students and faculty.
  • Coordinates supplies for clinics, immersions, events, office. Manages inventory, ordering, clinic supply bins, exam tables, etc.
  • Co-manages Global Health Pathway software, files, documents.
  • Attends and participates in Global Health Pathway committee meetings and works collaboratively with the Global Health Pathway committee chair and Senior Director.
  • Provides administrative support for Global Health Pathway committee.
  • Co-create and manage Global Health Pathway supporting documents such as handbooks, planning documents, website, forms, etc.
  • Contributes data, information, testimonials, etc. to quarterly and annual Global Health Pathway reports.
  • Performs other duties as assigned to support Service Learning, Global Health Pathway, RHCHP, and the Regis mission.
  • NOTE: work requires occasional weekends and/or evenings.

  REQUIREMENTS

  Education and Training:

  • Bachelor's degree preferred.
  • Training and continuing education in related responsibilities and requirements.

  Experience:

  • Minimum of one years’ experience in related technology use and database management.
  • Minimum of two years’ administrative experience preferred.
  • Minimum of two years’ organizational and logistics experience preferred. Ability to work independently as a “self-starter.”

  Skills:

  • Strong computer software skills that may include Microsoft Office, GivePulse, SurveyMonkey, Qualtrics, Zoom, WorldClass, Colleague, Complio, SignUp Genius, and other platforms, databases, and organizational software.
  • Strong oral and written communication skills with a variety of stakeholders. Copy and content editing skills.
  • Strong skills in customer service with all constituents, correct use of the English language (spelling, grammar, proofing), proficient office applications (copier, Microsoft Office, Outlook, OneDrive, database management), proficient in computer/software applications.

  Abilities :

  • Demonstrated ability to develop and manage relationships with colleagues, students, faculty, staff, and administrators.
  • Outstanding interpersonal skills and the ability to collaborate with, and respond effectively to, many different stakeholders with care, concern, and diplomacy.
  • Excellent oral and written communication skills.
  • Ability to organize tasks, prioritize effectively, and manage multiple projects simultaneously.
  • Ability to take the initiative and work independently but also possess a spirit of teamwork, collaboration, patience, and give-and-take.
  • Able to toggle between interactions with people and necessary computer-based tasks such as registering students, sending emails, creating and sending reports, collecting and analyzing data, managing software and organizational data, etc.
  • Ability to manage time and competing deliverables.
  • Diversity and Inclusion – Ability to create and maintain an atmosphere of inclusive excellence that celebrates our diverse backgrounds, beliefs, and perspectives.

  WORKING AT REGIS UNIVERSITY

  As Regis employees, we each have a responsibility to perform our work in alignment with the mission of the University, especially with its Catholic and Jesuit values. All employees are expected to both contribute to and strengthen the university’s culture of respect, inclusion and equity for all members of our community.

  The following skills, abilities and physical requirements can be performed with or without accommodation.

  Skills:

  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
  • Speaking — Talking to others to convey information effectively.
  • Coordination — Adjusting actions in relation to others' actions.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  • Decision Making – Making independent decisions daily, addressing the best way to handle specific tasks.
  • Communication and Collaboration – Collaborating with other support personnel and management on a regular basis.
  • Organizational Skills – Knowing how to prioritize tasks to stay organized.

  Knowledge:

  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Mathematics - A working knowledge of quantitative skills and their application.

  Abilities:

  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  • Speech Recognition - The ability to identify and understand the speech of another person.
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
  • Deductive Reasoning - The ability to apply general rules to specific problems to reach a logical conclusion.
  • Speech Clarity - The ability to speak clearly so others can understand you.
  • Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).
  • Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Fluency of Ideas - The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
  • Diversity and Inclusion - Ability to create and maintain an atmosphere of inclusive excellence that celebrates our diverse backgrounds, beliefs, and perspectives.

  Physical:

  • Hearing - The ability to focus on a single source of auditory (hearing) information in the presence of other distracting sounds and identify and understand the speech of another person.
  • Vision - The ability to see details of objects at a close range (within a few feet of the observer) and see details at a distance.
  • Mobility - The ability to travel easily between campuses or buildings within each campus.

  WORKING CONDITIONS:

  Working conditions are normal for an office environment, events, outdoor programming, offsite environments. Work requires occasional weekend and/or evening work.

  Why work at Regis?

  Benefits Guide - Fiscal year 23-24 or

  https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf

  Pay Rate:

  $20 / hour

• About the company

  Regis University is a private Jesuit university in Denver, Colorado.

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