Title: Administrative Specialist Lead
Company: Tampa Electric Company
State and City: Florida - Tampa
Shift: 8 Hr. X 5 Days

POSITION CONCEPT

Under limited supervision, provide administrative and technical support to the Manager Lighting and all

employees and contractors in the Lighting Department. Perform a variety of administrative tasks

including SAP payroll, SAP/WorkPro/PCAD reporting, office supplies, providing financial analysis and

support for Management and monitoring, preparing and communicating on budgetary accounts monthly. Technical duties include support of cost and controls position and major project scheduling.

Support the organization throughout the project in addition to maintaining the SharePoint site and

document control.

PRIMARY DUTIES AND RESPONSIBILITIES

1. Assist with querying, tracking and analyzing monthly forecast/actual budget data in MS Excel for LED Conversion Project. Help prepare monthly reports for Lighting cost centers for O&M, blankets, specifics, and other budgets; Investigate charges via SAP software. Assist the Construction Supervisory preparing the monthly and YTD budget explanations for the Department. Communicates with and gathers information from other departments to ensure that project schedules, budgets, and scope are tracked successfully. (25%)

1. Performs administrative duties to support the Lighting management team and staff, such as composing and preparing complex correspondence and other specialized assignments. Creates documents, including organization charts, Word documents, Excel spreadsheets, SharePoint sites and PowerPoint presentations. (20%)

1. Maintains payroll for the department. Reviews time for errors and coordinates corrections and closeout to SAP, processes IBEW payroll according to bargaining unit contracts, updates the department on Payroll Department policies and procedures, and creates payroll reports for Management. (15%)

1. Verifies, processes, and pays all invoices and check requests for the department. Coordinate invoicing activities with other departments (Legal, Energy Supply, Electric Delivery, Real Estate, etc.) and outside service providers as applicable. (15%) Responsible for the reporting related to the LED conversion project as it relates to conservation, material usage, and maintaining project dashboards. (15%)

1. Performs any other duties as assigned by the Management staff, including Wire Down and Lighting Restoration efforts during storm assignment. (10%)

SUPERVISION

None

RELATIONSHIPS

Key Internal:

Interfaces effectively with management and employees at all levels of the Company

and with external organizations (customers, vendors, agencies); daily contact with,

Customer Service, Engineering, Stores, and Financial Services.

Key External:

Will interface with customers, vendors such as engineering firms and contractors, and

public agencies as needed.

QUALIFICATIONS

Education

Required: Minimum of a High School Diploma or GED

Preferred: Associate Degree is preferred and may be considered in lieu of up to 3 years of related

experience.

Related Experience

Required:

Minimum of 6 years of administrative work experience in a progressively more complex

work environment related to the Duties & Responsibilities of this position is required.

Related experience must consist of budget preparation, variance analysis, project

reforecasts, tracking of small to medium sized budgets and data extraction and reporting.

Preferred:

Experience in project planning, scheduling, and budgeting, or experience in operational

accounting and billing in an energy-related environment.

Knowledge/Skills/Abilities (KSA)

Required:

Must be self-motivated and possess strong analytical and project-related organizational

and planning skills to ensure the successful coordination of multiple priorities and

assignments. Must possess strong computer skills and a demonstrated proficiency in

Microsoft Office Suite: Word, Excel, PowerPoint, Project, Visio and Access. Capable of

learning SAP applications. Must possess the verbal and written communication skills

necessary to interface with both internal and external constituents.

Preferred:

Knowledge of T&D Operations and major departments within the Company or within an

electric utility environment. Knowledge of TEC’s client server work order system

(WorkPro), PragmaCad. The ability to develop budgets, cash flows, and project schedules

(Gantt charts) via TEC’s accounting and project control systems.

JOB RELATED DIMENSIONS * CORE Dimensions

• Business & Job Knowledge*
• Judgment*
• Ownership & Excellence*
• Producing Results*
• Teamwork*
• Work Safely*
• Planning and Organizing
• Build Organizational Relationship
• Communication/Presentation Skills

WORKING CONDITIONS

Handles multiple duties and responsibilities and is accountable for related actions. Overtime work may

be required, but limited.

TECO offers a competitive Benefits package!!

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more!

STORM DUTY REQUIREMENTS....Please make sure to read below!!! Responding to storms will be considered a condition of employment.

TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

TECO Energy is proud to be an Equal Opportunity Employer.

TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.

Pay Transparency Non-Discrimination Statement
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

ADA policy
It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Application accommodations
Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.