• Job Description

  Req#: req22914

  Administrative Support Assistant II - ARO
  Posting Number	req22914
  Department	Steward Observatory
  Department Website Link	http://astro.arizona.edu
  Location	Main Campus
  Address	Tucson, AZ USA
  Position Highlights	Steward Observatory’s Arizona Radio Observatory (ARO) group is currently seeking candidates for the position of Administrative Support Assistant II. The successful candidate will join a team of scientists, engineers, and technicians who maintain and upgrade radio telescopes for observatories at Kitt Peak and Mt. Graham. The Administrative Support Assistant II will provide direct administrative support for the Arizona Radio Observatory. The ideal individual will have excellent customer service skills, strong, efficient, and effective written and verbal communication, administrative and organizational skills, and the ability to manage multiple priorities. The successful candidate should expect to work in a team environment and be able to manage tasks and projects independently. This position will require coordination, scheduling, and all other support related duties to ensure efficient office operations. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here .
  Duties & Responsibilities	Provide routine, reliable, consistent, and professional administrative support to the Associate Director and work with ARO staff to ensure smooth operation of ARO facilities. Perform purchasing, payments and similar activities. Support and track time accounting of ARO staff. Assist in the planning and coordination of in-person and digital platform meetings, including room scheduling, meeting agenda preparation, and follow up notes as needed for specific re-occurring meetings. Maintain digital scheduling via on-line calendar. Travel organization, reservations, itineraries, arrangements, and process travel expenses reimbursements. Track vehicle fleet status and maintenance needs. Collect and report status updates of engineering teams' weekly activities. Create and update departmental files databases and reports. Format, proofread, type, and/or produce documents and related materials. Organize and maintain files and record keeping systems. Maintain ARO portion of department website. Collect, track and report status of required safety training certifications for ARO team. Schedule required safety trainings for team. Receive, direct, and respond to telephone calls and written communication. Direct inquiries to appropriate individuals. Provide guidance and assistance as needed to staff, student workers, and visitors on policies, practices, and procedures. Additional duties as assigned. Knowledge, Skills, and Abilities: Successful candidate will be self-motivated and able to work independently and as a team member. Ability to manage several projects concurrently, prioritize tasks, and meet deadlines. Knowledge of office and administrative practices and principles. Proficiency in Microsoft Office Suite (including Word, Excel, and Power Point) Proficiency in Zoom. Proficiency in Google and Box platforms. Proficiency in Misc Office Systems & Communication Platforms. Demonstrates excellent communication skills, follow through, and attention to detail. Ability to problem solve.
  Minimum Qualifications	Minimum of 3 years of relevant experience, or equivalent combination of education and work experience. High school diploma or high school diploma equivalency is required. Ability to drive according to the University Fleet Safety Policy .
  Preferred Qualifications	Associate's degree. Experience using the UAccess Financials system. Experience in mathematics. Experience applying analytical skills.
  FLSA	Non-Exempt
  Full Time/Part Time	Full Time
  Number of Hours Worked per Week	40
  Job FTE	1
  Work Calendar	Fiscal
  Job Category	Organizational Administration
  Benefits Eligible	Yes - Full Benefits
  Rate of Pay	$18.15 - $22.69
  Compensation Type	hourly rate
  Grade	4
  Compensation Guidance	The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
  Career Stream and Level	OC2
  Job Family	Administrative Support
  Job Function	Organizational Administration
  Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
  Number of Vacancies	1
  Target Hire Date	6/9/2025
  Expected End Date
  Contact Information for Candidates	Alyson Ford so-humanresources@list.arizona.edu
  Open Date	5/22/2025
  Open Until Filled	Yes
  Documents Needed to Apply	Resume and Cover Letter
  Special Instructions to Applicant
  Notice of Availability of the Annual Security and Fire Safety Report	In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

• About the company

  95194 The University of Arizona is a public land-grant research university in Tucson, Arizona.

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