• Job Description

  Req#: 4920246

  The purpose of this class is to provide part time professional level administrative support services to the Galleries Coordinator, in the School of Arts and Communication.

  High school diploma/GED and five years related office experience or Associate’s Degree and three years related office experience required; knowledge and experience using Microsoft Office applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 30 wpm. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test). A minimum of 1 year of Arts Administration experience or have served as curator of note of at least one exhibition, preferred. A minimum of 3 years' experience working in a customer service environment preferred.

  
  Position located on the Essex, Dundalk, Catonsville campus

  
  

  1. Assist and provide information to students, faculty, administrators and the college community.
  2. Assist in planning meetings, special events, and with special projects.
  3. Serve as liaison between department or program and other offices or organizations.
  4. Research, analyze and process data into college systems.
  5. Maintain records and files.
  6. Answer, screen and direct telephone calls.
  7. Compile reports, documents, forms and correspondence.
  8. Create and track check requests, requisitions, work orders and other request forms.
  9. Process and manage all relevant course, program and/or personnel paperwork.

  Processing paperwork for honorariums, stipends, catering, reservation requests, and condition reports ensuring accuracy and timeliness. Organizing and prioritizing tasks, including assisting the Galleries’ Coordinator with managing employee timecard reminders and adhering to deadlines. Ensuring clear instructions and correspondence with staff, artists, and external vendors. Reviewing forms and documents to ensure compliance with Galleries’ best practice policies and correcting errors before submission. Using office software such as Microsoft Office Suite, Google Suite, and relevant database systems to create reports, process requests, and maintain accurate records. Identifying and resolving administrative challenges, such as schedule conflicts or missing documentation by assisting the Galleries’ Coordinator with oversight and maintenance of effort regarding exhibition and related programmatic activities (example: guest lectures, workshops, receptions). Assisting internal and external stakeholders with inquiries and requests while maintaining a friendly and professional demeanor. Assisting with the monitoring of the Galleries’ spaces during exhibitions.

• About the company

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