• Job Description

  Req#: 5426438
  Salary : $72,338.00 - $108,507.00 Annually
  Location : 1170 West 3rd Street, 2nd Floor, San Bernardino, CA
  Job Type: Full Time
  Remote Employment: Flexible/Hybrid
  Job Number: 2026-00023
  Department: Support Services
  Division: Support Services
  Opening Date: 07/27/2026
  Closing Date: 8/17/2026 11:59 PM Pacific
  
  ABOUT THE JOB
  OPEN UNTIL FILLED
  
  Led by a Board of Directors made up of elected officials from each of the 24 cities and towns and the five county supervisorial districts, San Bernardino County Transportation Authority (SBCTA) staff is focused primarily on freeway, interchange, and transit enhancements to the region that first and foremost benefit the taxpayer of San Bernardino County. Coupling that effort with various non-transportation related objectives from the Council of Governments role of the agency brings the mission of providing quality of life improvements to the residents, business operators, and commuters of our region to the forefront.
  
  For more than four decades, SBCTA (previously known as SANBAG) has taken pride in delivering on its commitment to the voters through the implementation of Measure I. This half-cent sales tax that generates transportation dollars that are from the region and for the region is a critical element in the agency's goal to keep people and goods moving effectively. SBCTA calls the historic San Bernardino Santa Fe Depot home. Our headquarters not only positions the agency in the heart of the county, but is symbolic of our longstanding commitment to transportation.
  Under general supervision, assists the Clerk of the Board/Administrative Manager in overseeing and performing functions of the day-to-day operations of the Clerk of the Board's Office, administrative office support services, and related programs, services, and activities; provides responsible administrative support to the Clerk of the Board/Administrative Manager, Deputy Executive Director, Executive Director, and boards, committees, and commissions; and performs related duties as assigned.
  Supervision Received and Exercised
  Receives general supervision from the Clerk of the Board/Administrative Manager and the Deputy Clerk of the Board. Exercises no supervision over staff.
  
  Class Characteristics
  This is the entry and developing professional level in the Deputy Clerk of the Board series. Incumbents perform administrative, operational, and meeting-support duties of moderate complexity while building proficiency in procedures, statutes, and practices governing the Clerk of the Board's Office. Assignments are given with general supervision and require sound judgment, attention to detail, and the ability to learn and apply established policies and processes. As experience is gained, incumbents are expected to demonstrate increasing independence in planning prioritizing and performing work. Completed assignments are reviewed for accuracy, compliance, and adherence to established standards.
  EXAMPLES OF TYPICAL JOB FUNCTIONS
  
  Examples of TYPICAL JOB FUNCTIONS (Illustrative Only)
  Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
  
  • Assists in the oversight of the daily operations of the Clerk of the Board's Office, including public records, records management, support services, and special projects; assists in implementing goals, objectives, policies, and priorities for the Office; formulates, recommends, and implements, upon approval, policies and procedures.
  • Assists in developing and standardizing procedures and methods to improve and continuously monitor the efficiency and effectiveness of the Office, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
  • Provides audio/visual support for all Brown Act meetings; adjusts camera angles using established presets; performs camera calibration; assists with zoom functions; and other support to ensure meetings run smoothly.
  • Reviews and approves final agendas; reviews staff reports and related documentation for content, accuracy, and compliance; oversees the posting and distribution of agenda packets and related information; monitors agenda item workflow and ensures completion in accordance with government code requirements and legal deadlines.
  • Assists in the administration of the agency-wide records management program; ensures legally compliant retention schedules for records; assists in developing and updating records retention policies and procedures.
  • Receives and responds to public records requests; evaluates requests and determines need for legal counsel review; works with appropriate staff to respond to requests; reviews responses to ensure compliance with requirements.
  • Ensures public records are open to inspection at all times during office hours and a person's rights to inspect public records are upheld; supports staff in making documents available for policy and public review.
  • Provides consultation and guidance to management and staff on and ensures compliance with the Ralph M. Brown Act, Public Records Act, Freedom of Information Act, and public meeting requirements, as well as policies and procedures.
  • Attends Board meetings and ensures the recording of all official proceedings.
  • Assists with preparing and processing State of California Statement of Facts filings, Form 700 filings, and other required filings.
  • Researches, compiles, analyzes, and summarizes information and data from various sources on a variety of topics; prepares and assembles reports and other informational materials.
  • Composes, formats, prints, copies, sorts, and/or distributes various correspondence, reports, forms, and records; proofreads and checks for accuracy and completeness following established procedures; corrects grammar, punctuation, and spelling.
  • Provides responsible support to the Clerk of the Board/Administrative Manager, Board of Directors, and other management in areas of expertise; performs various research and/or special projects as assigned.
  • Oversees and directs the organization and maintenance of accurate and detailed databases, files, and records; inputs and maintains a variety of data into assigned databases and systems; verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules including archiving, scanning, and destructing files.
  • Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
  • Performs other duties as assigned.
  
  QUALIFICATIONS
  
  Knowledge of:
  
  • Principles, practices, and procedures related to public agency recordkeeping and the Clerk functions.
  • Meeting protocols, parliamentary procedures, and proper conduct and reporting of actions taken by a legislative body.
  • Functions, authority, responsibilities, and limitations of an elected Board of Directors.
  • Principles, practices, and procedures related to office management and support services.
  • Basic knowledge of audio/visual technologies and digital streaming platforms used to support Brown Act meetings.
  • Records management principles and practices, including legal requirements for recording, retention, storage, and disclosure.
  • Research, data collection, and reporting techniques, methods, and procedures.
  • Business correspondence writing and the standard format for reports, correspondence, agendas, and related documents.
  • Methods of preparing and processing various records, agendas, reports, forms, contracts, and agreements.
  • Principles of providing functional direction and training.
  • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
  • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
  • Techniques for providing a high level of customer service, by effectively working with the vendors and staff.
  • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  • Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
  Ability to:
  
  • Inspect the work of others and maintain established quality control standards.
  • Identify and implement effective course of action to complete assigned work.
  • Train staff in proper work procedures.
  • Assist in developing and implementing goals, objectives, policies, procedures, and work methods.
  • Assist in the administration oversight of the daily operations of the Clerk of the Board's Office; and perform varied and responsible Board and administrative support work, requiring the use of independent judgment and discretion.
  • Oversee and coordinate maintenance of the official records of the agency.
  • Prepare official minutes, resolutions, ordinances, clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Coordinate and facilitate effective meetings and public participation.
  • Research, analyze, and summarize information from a variety of sources.
  • Understand the organization and operation of the agency to assume assigned responsibilities.
  • Interpret, apply, and explain applicable federal, state, and local policies, procedures, laws, and regulations and agency policies and procedures relevant to work performed.
  • Maintain a variety of filing, record keeping, and tracking systems.
  • Use tact, initiative, and independent judgment within general policy and procedural guidelines and legal requirements.
  • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
  • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
  Education and/or Experience:
  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
  Equivalent to the completion of the twelfth (12th) grade and three (3) years of experience performing increasingly responsible clerical or administrative support duties in support of a Clerk's Office.
  
  Licenses and Certifications:
  
  • Requires possession of a valid California Driver's License, a satisfactory driving record, and a properly registered and insured vehicle, to be maintained throughout employment.
  
  SUPPLEMENTAL INFORMATION
  
  PHYSICAL DEMANDS
  Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; operates a motor vehicle and visit various SBCTA sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
  
  ENVIRONMENTAL CONDITIONS
  Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing policies and procedures.
  Employee Benefits & Retirement Program
  SBCTA/SBCOG offers a competitive and comprehensive benefits package designed to support the well-being, financial security, and professional growth of employees and their families. The following is a summary of benefits available to regular full-time and part-time employees..
  
  Holidays: There are 13 (eight-hour) paid holidays granted to all regular employees. *
  
  Vacation Leave: Starts at 10 days per year and increases based on years of service. There is potential vacation credit for prior public service employment. *
  
  Sick Leave: Regular employees accrue 96 hours of sick leave per year. *
  
  Administrative Leave: Regular full-time exempt employees accrue 40 hours of administrative leave per year. *
  
  Employee Leave Sharing Program: SBCTA offers an employee leave sharing program to assist with income protection for full-time regular employees when an employee must be absent from work due to catastrophic medical hardship to the employee. SBCTA employees may voluntarily donate sick leave hours to a qualified employee.
  
  FMLA: In compliance with the 1993 Family and Medical Leave Act, SBCTA provides employees up to 12 weeks of unpaid, job-protected leave in a calendar year for eligible family and medical conditions.
  
  Civil Leave: Any regular employee who is summoned for jury duty or is subpoenaed in an official capacity during a regularly scheduled work day will be given paid time off.
  
  Military Leave: Any regular employee who is a member of the National Guard or the Reserves will receive a maximum of 30 (eight-hour) paid days per calendar year.
  
  Medical and Dental Coverage: Seven medical insurance plans (effective 7/27/25) and two dental insurance plans are available to cover regular full-time and regular part-time employees and any eligible dependents they wish to cover. Coverage is effective the day after the end of the first pay period.
  
  Flexible Benefit Plans: To assist employees with the cost of insurance premiums, a fund of $8,473 is allocated for each employee at the beginning of the fiscal year for health, dental, and supplemental life insurance. An additional $12,357.10 is available as a Medical Premium Subsidy for employees who elect health and dental coverage through the various SBCTA medical and dental plan options. *
  
  Vision Coverage: Vision care is provided for employees and eligible dependents at no cost to the employee.
  
  Life Insurance: Life insurance is provided to regular employees in the event of death. The basic benefit is $50,000 provided by SBCTA and is at no cost to the employee.
  
  Flexible Spending Accounts: Regular employees have the option to participate in the Flexible Spending Account. This program allows employees to increase their take-home pay by using pre-tax dollars to pay copays and other out-of-pocket expenses. This program also allows employees to increase their tax savings by making pre-tax deposits to a Dependent Care Spending Account to pay for work-related dependent care expenses.
  
  Retirement: All regular full-time and part-time employees participate in the San Bernardino County Employees' Retirement Association (SBCERA). As defined by the California Public Employees' Pension Reform Act (PEPRA):
  • Tier 1 Members' retirement benefit formula is 2% @55 with a 7.2% employee member required contribution.
  • Tier 2 Members' retirement benefit formula is 2.5% @67 with a 9.01% employee member required contribution (FY 26/27).
  Social Security: SBCTA does not pay into Social Security.
  
  Retirement Medical Trust Fund: Employees with 10 or more years of service who retire or separate from SBCTA participate in this plan which assists eligible employees with the cost of medical and dental expenses upon retirement.
  
  Deferred Compensation: Participation in a Deferred Compensation program through SBCTA is available on a voluntary basis. Deferred Compensation provides pre-tax savings to employees who participate through automatic payroll deductions. The program assists in saving additional monies for retirement. Your pre-tax dollar investment(s) grow each payday while interest accumulates.
  • Senior Management and Administrative/Professional Employees: Employer contributes $3 to match each $1 contribution made by employees to their 457(b) plan, up to a maximum combined total of 10 % of the employee's annual salary not to exceed the dollar limitation contained in IRS Code Section 402(g) in effect at the beginning of such taxable year.
  • Support Employees: Employer contributes $1 to match each $1 contribution made by employees up to a maximum combined total of 10 % of the employee's annual salary not to exceed the dollar limitation contained in IRS Code Section 402(g) in effect at the beginning of such taxable year.
  Short Term Disability: After a 7-day waiting period, Short Term Disability (STD) replaces 55 percent of lost income up to a weekly maximum of $1,442 for a total of 26 weeks due to lengthy absences caused by non-occupational medical conditions that prevent the employee from performing his/her job duties. This benefit may be integrated with the employee's available leave accruals.
  
  Long Term Disability: When an employee cannot work for a prolonged time because of serious injury or illness, Long Term Disability Insurance (LTD) can supplement 60 percent of an employee's salary while he/she is unable to work due to the disability. Regular full-time and part-time employees must be unable to work for 6 months before being eligible to draw LTD.
  
  Employee Assistance Program: A confidential counseling and referral program for employees and family members which provides unlimited phone access to legal, financial and work-life services and up to six free counseling sessions per problem per year for crisis counseling and work/life resources.
  
  Employee Alternative Transportation Incentive Program: SBCTA will reimburse eligible employees for the cost of using transit, rail, and/or vanpool rides to work, not to exceed the amount established by the IRS. The SBCTA office is located just steps away from the San Bernardino Santa Fe Depot Metrolink Station.
  
  Other Exciting Benefits:
  • 9/80 Alternative Work Schedule for most positions
  • Telework options for most positions
  • Employee health and wellness program, Wellness Works Here
  • Tuition reimbursement program
  * Certain benefits for regular part-time employees, including leave accruals and employer-paid insurance contributions, are prorated based on scheduled work hours. Eligibility and benefit levels are determined in accordance with SBCTA policy.
  01
  
  The following supplemental questions may be used as an evaluation of your knowledge, skills and experience. Please be sure that the information you provide corresponds to the information you have provided on your application/resume. By completing this supplemental evaluation you are attesting that the information you have provided is accurate. Any misstatements or falsification of information may eliminate you from consideration. "See resume" is not an acceptable answer to questions. Do you understand this statement?
  • Yes
  • No
  
  02
  
  Do you possess at least three years of increasingly responsible administrative experience? If so, please describe your experience.
  03
  
  Select all the boxes that best indicate the written correspondence/documents that you have the responsibility for composing.Note: Your selection(s) should reflect a regular and recurring job assignment performed for five years or more.
  • None
  • Board Letters/Staff Reports
  • Memos/Letters
  • Minutes
  • Reports
  • Agendas
  • Action Summaries
  • Editing and writing communications and presentations
  • Scheduling Meetings
  
  04
  
  Describe in detail your specific experience and your role in the composition of each of the items you selected in the question above. In your response, also indicate the specific document, the frequency of composition, your level of responsibility, and associated deadlines. If you have no experience in this area, please type "None".
  05
  
  My proofreading/editing experience can best be described as:
  • I don't have any experience
  • I have some experience
  • I am comfortable proofreading content for basic grammar and typos
  • I consider myself an expert at proofreading and revising content
  
  06
  
  Do you have experience working with elected officials, or members of boards and commissions? If you have experience, identify: - Who the interaction is with - The size of the Board or Commission, and reason for interaction - Frequency of interaction - Methods of interaction (in person, via email/other written correspondence, or by telephone)
  07
  
  Do you have experience preparing agendas for an elected Body? If so, describe the type of agenda and software used to create it.
  08
  
  Do you have experience preparing formal minutes for a public meeting?
  09
  
  Please list any other skills and/or experience you may have that make you an ideal candidate for this position.
  Required Question

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