• Job Description

  Req#: 5306339
  Salary : $105,424.00 - $133,401.00 Annually
  Location : City of Maplewood, MN
  Job Type: Full Time
  Remote Employment: Flexible/Hybrid
  Job Number: 20260012
  Department: Finance
  Division: Administration
  Opening Date: 04/14/2026
  Closing Date: 5/3/2026 11:59 PM Central
  
  Description
  The Assistant Finance Director performs difficult supervisory and professional work overseeing the daily operations and staff of the Accounting and Payroll Divisions, while supporting the planning, coordination, and oversight of the City's financial operations. This position assists with the preparation of the annual financial report, budget, and five-year capital improvement plan; supports the Finance Director as needed; and performs related work as apparent or assigned.
  Guided by a commitment to Exceptional Service, this role ensures the delivery of accurate, timely, and transparent financial information to internal and external stakeholders. The position also helps foster A Culture That Supports and Empowers People, encouraging professional growth, accountability, and continuous improvement within the Finance Department. This role emphasizes building and maintaining Strong Relationships across departments, with leadership, and with external partners.
  Serving as a strategic partner to leadership and departments, the role combines strong technical accounting expertise with leadership, ethical judgment, and a commitment to public service. The position requires the ability to communicate complex financial information clearly, collaborate across departments, and operate effectively in a dynamic and politically sensitive environment while maintaining transparency, accuracy, and accountability.
  
  Essential Duties and Responsibilities
  
  Financial Operations & Compliance
  • Perform and oversee cash management activities, including daily cash reconciliation, monthly bank reconciliations, cash forecasting, and ACH transactions
  • Review all disbursement requests to ensure legality, proper coding, and compliance with City purchasing procedures
  • Reconcile general ledger accounts, credit cards, and subsidiary ledgers; review journal entries for accuracy
  • Conduct internal audit procedures on receipts and financial transactions, ensuring proper documentation and reporting findings
  • Maintain strong attention to detail while upholding accountability and transparency in all financial practices
  Financial Reporting & Audit
  • Prepare workpapers, schedules, and financial statements for the annual audit and Annual Comprehensive Financial Report (ACFR)
  • Perform year-end closing activities and ensure accuracy of financial records
  • Prepare quarterly and annual reports, including required tax filings (e.g., MNCare tax)
  • Demonstrate integrity and sound judgment in financial reporting and compliance
  
  Budgeting, Forecasting & Strategic Planning
  • Assist in developing the annual budget by analyzing department requests, preparing revenue and expenditure forecasts, and drafting budget documents
  • Support long-term financial planning, including cash flow forecasting and contributions to the City's five-year Capital Improvement Plan
  • Assist with investment administration and interest allocation across funds
  • Apply strategic thinking and data analysis to align financial planning with City priorities
  
  Asset, Risk & Grant Management
  • Maintain and update the Fixed Asset Management System, ensuring accurate tracking of capital assets
  • Update insurable values for City assets and allocate insurance costs appropriately
  • Administer City grants, including reimbursement requests, reporting, and compliance with funding requirements
  • Support risk management efforts through accurate reporting and asset oversight
  
  Debt Management & Financial Systems
  • Assist with bond sales and debt management activities, including preparing reports and participating in rating discussions
  • Administer access and security for financial systems (e.g., Tyler Enterprise ERP)
  • Utilize financial systems and data tools to support informed decision-making and operational efficiency
  
  Leadership, Collaboration & Communication
  • Supervise Accounting and Payroll Division staff, including hiring, training, assigning work, evaluating performance, and enforcing policies and labor agreements
  • Oversee daily operations of accounting and payroll functions, ensuring accuracy, efficiency, and compliance
  • Foster a collaborative, accountable team environment and support cross-departmental partnerships
  • Communicate complex financial information clearly to staff, leadership, and stakeholders
  • Exercise adaptability and sound judgment when addressing operational challenges and shifting priorities
  
  Organizational Support
  • Serve as backup to the Finance Director and other finance staff as needed
  • Contribute to continuous improvement efforts and organizational effectiveness
  • Balance detailed financial oversight with a broader, strategic perspective on City operations
  Working Conditions
  
  
  • Considerable knowledge of municipal accounting principles, practices and procedures.
  • Considerable knowledge of Finance Department policies and procedures.
  • Considerable knowledge of State and Federal laws, rules and regulations relating to financial management and accounting in municipal government.
  • Considerable ability to enter data with speed and accuracy and to operate normal office equipment including a personal computer with network access, word processing and spreadsheet software.
  • Considerable ability to recognize, trace, and correct errors in accounting entries and reports.
  • Considerable ability to communicate effectively and tactfully, both orally and in writing, including making presentations.
  • Considerable ability to apply policy and accounting principles and direct others in appropriate application.
  • Considerable ability to hear and speak when conversing in person or by phone.
  • Considerable ability to see and read computer screens and documents.
  • Considerable ability to regularly bend, to pull and push file drawers, and to sit for long periods when operating a computer or retrieving records.
  • Considerable ability to use fine motor skills and manual dexterity to enter data into a computer using repetitive movements and to operate a calculator.
  • Considerable ability to respond appropriately to employee inquiries and to delegate to others as needed.
  • Considerable ability to supervise staff and direct operations.
  • Considerable ability to analyze information and prepare reports.
  • Considerable ability to prioritize work and meet deadlines.
  • Considerable ability to accurately prepare reports and forms.
  • Working ability to follow both oral and written instructions.
  • Working ability to operate standard office equipment.
  
  Minimum & Preferred Qualifications
  MINIMUM QUALIFICATIONS
  
  • Bachelor's degree in accounting or a related field
  • Three years of accounting experience using an automated system
  
  PREFERRED QUALIFICATIONS
  
  • Supervisory experience
  • CPA or CPFO
  • Local government experience
  • Experience with Tyler Enterprise ERP
  • Work experience specific to auditing, budgeting, debt management, and cash investment management
  
  Employees are an integral part of the overall success of the City of Maplewood. In service to its employees, the City offers generous employee benefits to support health and well-being, and work/life balance including medical, dental and life insurance, short-term and long-term disability, FSA and childcare reimbursement program, vision, mandatory retirement plan (PERA) and voluntary deferred compensation (employer matching contribution), a Community Center membership and a very successful wellness program. In addition, annual leave, personal holiday and holiday pay is also provided. Benefits eligibility can vary depending on employment status (full-time or part-time) and union/contract language. All benefit-earning employees are eligible for most benefits on their day of hire.
  
  Benefits Enrollment Guide available upon request and provided upon offer of employment.
  01
  
  Are you currently a City of Maplewood employee?
  • Yes
  • No
  
  02
  
  Do you have a bachelor's degree in public administration, business administration, finance, accounting or a related field?
  • Yes
  • No
  
  03
  
  Please indicate the number of years of supervisory experience you possess.
  • 0 - 1 year
  • 2 - 3 years
  • 4 - 5 years
  • 6 + years
  
  04
  
  Do you possess accounting experience using an automated system?
  • Yes
  • No
  
  05
  
  Describe your accounting experience using an automated system.
  06
  
  Please indicate if you currently possess any of the following certificates or licenses:
  • Certified Public Accountant (CPA)
  • Certified Public Finance Officer (CPFO)
  • Certified Government Finance Officer (CGFO)
  
  07
  
  Do you have local government work experience?
  • Yes
  • No
  
  08
  
  Please describe your local government experience if applicable.
  09
  
  Please indicate your experience preparing for the annual audit and preparation for the ACFR.
  • Preparing the ACFR with software
  • Preparing the ACFR with Excel/Word
  • Preparing work papers as directed
  • None of the above
  
  10
  
  Please indicate if you have work experience in any of the following areas:
  • Auditing
  • Budgeting
  • Debt Management
  • Cash and Investment Management
  
  11
  
  If you indicated you have work experience in any of the areas in the previous question, please describe that experience.
  12
  
  VETERAN'S PREFERENCE POINTS--If you are applying for veteran's preference points, please indicate the correct option below.
  • No--I am not applying for Vets Preference points
  • Yes--I am a Veteran who served 181 or more consecutive days and received an honorable discharge (attach DD214)
  • Yes--I am a Disabled Veteran who served 181 or more consecutive days and have a service-related disability (ATTACH DD214 AND USDVA letter of a compensable disability rating).
  • Yes--I am the spouse of a disabled Veteran who served 181 or more consecutive days and has a service-related disability (ATTACH DD214 AND USDVA letter of a compensable disability rating, a photo copy of marriage certificate, and a copy of spouse's death certification).
  • Yes--I am a spouse of a deceased Veteran who served 181 or more consecutive days and received an honorable discharge (attach Veteran's DD214 AND copy of death certificate).
  • Yes--I am the spouse of a deceased Veteran who served 181 or more consecutive days AND received an honorable discharge AND had a service-related disability at time of death (attached Veteran's DD214, USDVA letter of compensable disability rating AND copy of death certificate).
  
  Required Question

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