About this role:

Wells Fargo is seeking an Associate Executive Specialist for a leader in our Share Service Operations group.

In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
• Support projects
• Assist with budget planning and compile statistical data for financial planning
• Act as information source on group and company policies
• Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function
• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
• Interact with external customers

Required Qualifications, US:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Financial services industry experience
• Experience supporting senior level leaders and or executives
• Experience managing competing priorities and proactively addressing conflicts – especially in calendar management for senior leaders with multiple reporting lines
• Experience managing changing travel itineraries and accurately managing expense reimbursement
• Experience coordinating travel arrangements (domestic and international), scheduling of meetings and events
• Experience working Concur
• Experience collaborating, peer coaching and partnering with other Administrative professionals
• High integrity and ability to protect confidential information
• Excellent verbal, written, and interpersonal communication skills
• Experience supporting project/business initiatives such as planning meetings, community service volunteer events, site visits, assessments, tracking deliverables and pulling routine reports
• Ability to work effectively in a team environment and remote environment across all organizational levels, where flexibility, collaboration, and adaptability are important
• Advanced Microsoft Office skills (Outlook, Excel, Word, PowerPoint, LiveMeeting and SharePoint)
• Experience with Microsoft Teams, Zoom, ServiceNow and Workday
• Ability to make decisions, prioritize work, report priorities/metrics to senior management, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
• Ability to be flexible and adjust plans quickly to meet changing business needs
• Experience with SharePoint
• Experience with setting up meetings and utilization of Skype and Microsoft Teams (or similar platform experiences) for meeting facilitation
• Ability to communicate effectively, in both written and verbal formats, with senior executive-level leaders

Posting Locations:

• 150 E. 42nd St, New York, New York
• 30 Hudson Yards, New York, New York

*Required locations for this position is listed above *

** Candidate must reside within a reasonable commute to the site location.**

Job posting may come down early due to volume of applicants.

Salary Range: $ 36.68 - $ 65.24 Hourly

Pay Range

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.