• Job Description

  Req#: oYuFEzCdN5kE
  Role Overview
  
  The BCBA provides clinical supervision, caregiver training, and approved indirect and administrative services to assigned clients.
  
  Required: Current BCBA certification in good standing
  
  Client Caseload
  
  • Minimum: 1 active client
  • Maximum: Up to 20 active clients
  • Caseload assignments are determined by availability, experience, and operational needs.
  
  Service Hour Categories & Definitions
  
  All BCBA time must be classified as Direct, Indirect (Clinical), or Administrative (Non-Clinical). Accurate classification, documentation, and approval are required.
  
  Decision Rule (Applies to All Hours)
  
  If the activity impacts treatment or clinical decision-making → Indirect.
  
  If the activity is coordination, communication, or availability → Administrative.
  
  1. Direct Services (Billable - Client-Facing)
  
  Direct services involve real-time interaction with the client or caregiver and must occur during scheduled sessions.
  
  Includes:
  
  • BT/RBT supervision sessions
  • Parent / caregiver training sessions
  
  
  2. Indirect Services (Billable - Clinical)
  
  Indirect services are clinical in nature and directly support treatment outcomes and decision-making.
  
  Includes:
  
  • Treatment planning and program modification
  • Assessments and reassessments
  • Data analysis and interpretation
  • Clinical case reviews
  • Weekly report review and clinical input
  • Clinical team meetings focused on treatment decisions and client progress
  
  
  Excludes:
  
  • Scheduling or logistics
  • General coordination
  • Operational meetings
  • Routine messaging or availability
  
  
  3. Administrative Services (Non-Clinical)
  
  Administrative services are non-clinical activities required for coordination, communication, and availability, but not for clinical decision-making.
  
  Includes:
  
  • Weekly office hours (1 hour per week) dedicated to:
  • Slack availability
  • Answering team questions
  • General coordination support
  • Emails related to scheduling, logistics, or operations
  • Meetings with Operations, PMs, or PSs not focused on clinical review
  • Meetings with PMs or PSs outside scheduled sessions when the purpose is administrative
  
  
  Limits & Rules:
  
  • Administrative hours are capped at 4 hours per month per BCBA
  • Administrative time is not client-based
  • Administrative hours require prior approval
  • Unapproved administrative hours will not be paid
  
  
  Service Allocation Requirements (Per Client - Monthly Allocation)
  
  Contract BCBAs are assigned a standard monthly allocation of hours per client, designed to support clinical quality and payer compliance.
  
  Scheduling, Adjustments & Approval Process
  
  • The Operations Team is responsible for building and maintaining BCBA schedules based on the standard hour allocation per client.
  • If a client requires additional hours beyond the standard allocation, the request process is as follows:
  1. The Program Director reviews the clinical need
  2. A formal request is submitted to Operations
  3. Operations reviews and approves prior to service delivery
  • When required by the payer, the Program Director may need to complete an addendum or clinical justification report to request authorization for additional hours from the insurance provider.
  • Services delivered outside of the approved allocation or without authorization may not be reimbursed or paid.
  
  Compensation Structure
  
  • Entry-level BCBA: $72,000-$78,000/year
  
  Rates are determined by experience, certifications, and scope of responsibility.
  
  *Indirect Services and Administrative Services are billed at differing rates.
  
  Documentation, Compliance & Oversight
  
  • Weekly availability must be submitted to Operations
  • Direct services must align with scheduled appointments
  • Indirect and administrative work may be completed flexibly but must meet monthly deadlines
  • All documentation must include:
    
    • Date of service
    • Time of service
    • Client (if applicable)
    • Service category (Direct / Indirect / Administrative)
  
  Beyou reserves the right to audit hours, service classification, and documentation. Misclassification, overuse, or non-compliance may result in delayed or denied payment and corrective action.
  
  Department Clinical Role BCBA Locations USA Remote status Fully Remote

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