• Job Description

  Req#: 3892167

  About Harris County Public Health:

  Harris County Public Health (HCPH) includes a network of more than 700 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.

  Business Manager Position Overview:

  Under general supervision of the Director of Veterinary Public Health, the Business Manager will ensure operational excellence throughout the Veterinary front office providing supervisory support and customer service in a professional manner. This position will ensure the proper internal and external reporting of financial activities and assist the organization with management and oversight of revenue collection. The Business Manager is responsible for database management with respect to revenue collection, revenue reporting, customer service, management of front office staff and produces weekly, monthly and quarterly financial reports to the Director.

  Duties and Responsibilities:

  • Prepare financial reports and assist with budgeting, forecasting, revenue collection, variance analysis and interpretation of quantitative information.

  • Assist in the creation of presentations for upper management review. Responsible for management of grant funds and contracts.

  • Reviews plans to ensure goals/milestones are being met.

  • Coordinates, manages, lead and reviews all VPH requisitions for goods and services receipts, and invoices for supplies, material, equipment, or services to ensure all PHS and Harris County procurement policies and processes are met.

  • Verify financial transactions, reconcile fund accounts and prepare financial reports.

  • Provides technical support for revenue collections applications.

  • Processes license applications, ensuring correct jurisdiction and appropriate payment. Maintains a county wide licensing database for all pets and owners.

  • Identifies improvements needed to meet reporting needs.

  • Train front office staff on proper procedures for, credit card activities, confirmation and proper receipting of revenue received, develop and implement a system to provide accurate and up-to-date accounting of expenses and balances of division office funds.

  • Generates and disseminates performance reports for front office and administration team.

  • Responsible for timely and accurate revenue reports as described in the Harris County Public Health Financial Policy. Responsible for collecting and receipting fees.

  • Prepares funds for deposit. Balances funds with daily reports.

  • Must follow County Auditor's policies and procedures for receipting and reporting revenue.

  • Monitor requisition approval and purchase order (PO) execution.

  • Monitor the status of outstanding POs to unencumbered funds.

  • Maintains operational levels of supplies and services for front office personnel and operations.

  • Provides customer service; ability to establish and maintain effective working relationships with employees, internal and external stakeholders.

  • Other duties as assigned including responding to an emergency event.

  
  

  Harris County is an Equal Opportunity Employer
  https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
  If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net .
  
  This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

  Education:

  • Bachelor’s Degree in Accounting, Finance, Business Administration or other related business specialty from an accredited University.

  Experience:

  • Two (2) years of general office experience required.

  • Two (2) years of supervisory experience.

  Licensure/Certifications:

  • Chameleon Software Training must be completed within 6 months of hire date; potential additional software training

  • Training on Rabies laws and Animal Control regulations must be completed within 6 months of hire date

  Core Competencies:

  • Ability to obtain and filter information, identify, and address key issues relevant to the achievement of strategic organizational goals

  • Exceptional project management skills to manage a variety of projects simultaneously

  • Positively influence all levels within the organization to drive change and enable effective coordination

  • Ability to create strong, positive working relationships

  • Previous experience building and managing high performance teams

  • High-level of flexibility in fast-paced environments

  • Must be a Systems-level thinker

  • Proactive, self-motivated, and mission-driven

  • Progressive, intrapreneurial leadership style to enable systemic change

  Leading Change

  • Creates strategic change within and outside the organization to meet organizational goals

  • Develops new insights into situations, encourages new ideas and innovations

  • Takes a long-term view and builds a shared vision with others, acts as a catalyst for organizational change

  • Deals effectively with pressure; remains optimistic and persistent even under adversity.

  • Recovers quickly from setbacks

  Leading People

  • Fosters an inclusive workplace where equity, diversity, and individual differences are valued and leveraged to achieve the vision and mission

  • Develops the ability of others to perform and contribute to the organization by providing ongoing feedback and providing opportunities to learn through formal and informal methods

  • Fosters and inspires team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.

  • Holds self and others accountable for measurable high-quality, timely, and cost-effective results

  • Anticipates and meets the needs of internal and external customers

  • Makes well-informed, effective, and timely decisions

  Building Coalitions

  • Develops networks and builds alliances, collaborates across boundaries to build strategic relationships

  • Identifies external and internal politics that impact the work of the organization

  Interpersonal Abilities/Personal Characteristics

  • Treats others with courtesy, sensitivity, and respect

  • Behaves in an honest, fair, and ethical manner and models high standards

  • Assesses and recognizes own strengths and weaknesses

  Communication

  • Communicates clearly, effectively, and persuasively both orally and in writing

  • Writes in a clear, concise, organized, and convincing manner for the intended audience

  Diversity, Equity, Inclusion

  • Encourage a respectful and collaborative work environment that recognizes and celebrates diversity, equity, and inclusion

  • Identify inequitable practices and policies and assist in implementing strategies to ensure equitable outcomes

  • Demonstrate awareness and respect of cross-cultural differences and create inclusive programmatic solutions

  • Practice cultural humility to build honest relationships with co-workers and the community that will ultimately enhance workplace culture and deliver better community health program

  
  

  NOTE : Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

  Language:

  • Bilingual (English/Spanish) is preferred.

  Position Type, and Typical Hours of Work:

  • Full-Time | Exempt

  • Monday – Friday | 8:00a.m. – 5:00p.m.

  • Other days and hours as necessary.

  Work Environment:

  • This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

  Physical Demands:

  • This is largely a sedentary role; however, some filing is required.

  • This would require the ability to lift files up to 10 pounds, open filing cabinets and bend or stand as necessary.

  Work Location:

  • Veterinary Public Health (612 Canino Rd. Houston, TX 77076).

  
  

  Employment may be contingent on passing a drug screen and meeting other standards.
  
  Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

• About the company

  Office of Commissioner Tom S. Ramsey, P.E.

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