• Job Description

  Req#: 20851
  Introduction
  
  The newly established Office of Grants Management (OGM) within the Department of Health Services (DHS) is hiring two Communications and Outreach Specialists. In collaboration with subject matter experts throughout DHS, OGM provides the agency with centralized grantmaking functions to focus on customer service, compliance with federal requirements, and the overall consistency and quality of the grants process.
  
  These positions can work remotely up to 5 days per week but require reporting to the Madison office at 201 E. Washington Ave. occasionally to complete certain tasks such as quarterly in-person OGM staff meetings and onboarding. The positions can be headquartered at one of our central or regional offices .
  
  As an employee of the State of Wisconsin, you'll have access to an amazing benefits package , including:
  • 3.5 weeks of vacation, 9 paid holidays and ample sick time ; limitations may apply for leave time usage in the first six months.
  • Top rated health plan options starting at $45/month for single plans and $111/month for family plans, after 2 months of state service.
  • Exceptional pension plan with a 7.2% employer match in 2026 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
  • Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.
  • Well Wisconsin Wellness Program
  • A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
  • Public Service Loan Forgiveness Program employer.
  
  Position Summary
  
  As Communication and Outreach Specialists, you will be responsible for developing, approving, and managing communications and education plans for strategic initiatives developed by the office, which provides services across all of DHS' grantmaking functions. You will contribute to OGM's mission of building grantee capacity, promoting compliance with federal and state grant requirements, and advancing modernization in grants management.
  
  In this role, you will be working with subject matter experts and OGM colleagues to create communications plans, develop guidance on policy and procedure messaging and delivery, manage internal and external communications, and create clear, accessible, and engaging content for diverse audiences across the state. This includes DHS grant program staff, state partners and networks, grantees, community partners, and the public. You'll also play a key role in managing outreach and training for internal and external partners.
  
  Salary Information
  
  The starting pay is between $37.00 and $42.00 per hour (approximately between $76,900 and $87,300 per year) depending on qualifications, plus excellent benefits. A 12-month probationary period is required.
  
  Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. These positions are classified as Communications Specialists - Advanced and are in pay schedule and range 07/03.
  
  Job Details
  
  
  • All applicants who may be appointed will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.
  • For positions that allow remote working flexibility, working outside of Wisconsin or in bordering cities will not be allowed except in extremely limited circumstances due to the need to report to an office location in Wisconsin on short notice.
  • Employees must have access to both a private workspace and secure high-speed internet for remote work option. Mileage reimbursement to the employee's headquarter location is not provided.
  • DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.
  
  Qualifications
  
  Minimally qualified applicants will have all the following:
  • Experience creating a variety of written communication materials (e.g., newsletters, fact sheets, presentations, website content, news releases, graphics, etc.).
  • Experience leading or managing group or team projects (e.g., creating project plans, managing timelines, facilitating meetings, tracking results, etc.).
  • Experience creating communication materials using visual communication software and tools (e.g., Adobe Creative Cloud, Microsoft 365, etc.).
  • Experience working as a liaison with external groups to develop and maintain positive working relationships.
  Well-qualified applicants will also have one or more of the following:
  • Experience translating complex or technical information into accessible and inclusive language for a variety of audiences.
  • Experience or training in public relations.
  • Experience creating digital media, including videos, photography, and social media posts.
  • Experience creating and executing a strategy or plan to measure the effectiveness of communications and engagement and making recommendations for improvement.
  Your letter of qualifications is limited to two (2) pages. Your resume is limited to two (2) pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here .
  
  How To Apply
  
  Applying is easy! Click "Apply for Job" to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application.
  
  Helpful Information:
  • Once your application is submitted, no changes are allowed. Click "Save" to allow changes to your application as needed before submitting by the deadline.
  • You may want to save a copy of the job posting for reference after the deadline.
  • The materials submitted will be evaluated by a panel of job experts according to the qualifications above.
  • Please monitor your email for communications related to this position.
  • Current or former permanent, classified, state employees must complete the online application process to be considered.
  • If viewing through an external site, please apply directly at Wisc.Jobs .
  • For technical assistance and general information, please see Frequently Asked Questions . For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Shannon in Human Resources at Shannon.kavorik@dhs.wi.gov .
  DHS is an Equal Opportunity and Affirmative Action employer.
  
  Veterans are encouraged to apply. For complete information on Veterans' hiring programs with the WI Department of Veteran's Affairs, click here .
  
  Deadline to Apply
  
  The deadline to apply is May 15th at 11:59 pm.
  
  Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am - 4:30 pm. Late or incomplete applications will not be accepted.

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