• Job Description

  Req#: 122487

  Job Details

  Job Location: Lilyfield Tulsa - Tulsa, OK

  Position Type: Full Time

  Salary Range: Undisclosed

  Description

  Position:

  Data Entry and Administrative Assistant

  Reporting:

  This position reports to the Business Manager

  Classifications:

  Salaried, non-exempt

  Job summary:

  Perform clerical, data-entry, and bookkeeping assignments

  Duties/Responsibilities:

  • Complete clerical duties such as answering door or phone, filing, data entry, mailing, and copying.
  • Work with agency staff to collect rosters and documentation, ensuring all documentation is completed appropriately including verification of signatures, dates and notarization as needed.
  • Scan, upload and file documents as indicated in program policy.
  • Work with Business Manager to complete data entry of rosters for programming into the agency’s client database.
  • Generates summary sheets of financial data to be used by leadership.
  • Complete financial tasks as assigned by Business Manager and Senior Accountant.
  • Oversee the maintenance of the Tulsa location by communicating with Operations Manager regarding issues or repairs as they arise, and coordinating or completing repairs as necessary.
  • Protect organization's value by keeping information confidential.
  • Assistance with childcare at some activities.
  • Some driving may be required.
  • Other duties as assigned.

  Financial Justification for the Position:

  The position is funded through agency revenue. There are sufficient funds through earned income, government grants and contracts and charitable contributions for this position.

  Desired Character Strengths:

  Attentiveness, Assertiveness, Dependability, Diligence, Discretion, Endurance, Initiative, Loyalty, Orderliness, Punctuality, Responsibility, Security, Sincerity, Thoroughness, Thriftiness, Truthfulness

  Education/Training:

  High School diploma or GED.

  Competencies/Requirements:

  • Willingness to agree to and abide by all policies and procedures including P213 Code of Ethical and Christian Conduct and OP412 Faith Engagement
  • Deadline-oriented with good attention to detail
  • PC proficiency
  • General math skills
  • Proficient in Microsoft Excel
  • Strong organizational skills
  • Ability to work with the team toward a common a goal
  • Ability to use discretion when discussing sensitive or confidential information
  • Ability to schedule and multitask with good time management
  • Excellent oral and written communication skills
  • Good problem-solving skills
  • Willingness to familiarize self with policies and procedures of Lilyfield as well as requirements of other governing agencies
  • Meet requirements of licensing standards in regard to criminal background check.
  • Be physically, mentally and emotionally capable of performing the assigned tasks and have the skills necessary to perform assigned tasks.

  Experience:

  At least one year of administrative, medical billing or clerical experience, depending on educational background.

  Physical Requirements:

  Ability to sit at a desk and work on a computer for most of the day.

  Qualifications

  
  

• About the company

  Lilyfield is an Oklahoma non-profit organization dedicated to serving women in unplanned pregnancies and their babies, along with couples wanting to adopt, and infants in the custody of the State of Oklahoma through foster care. For more information...

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