PHMC is proud to be a leader in public health. PHMC requires that all employees are fully vaccinated with the Covid-19 vaccine before the first day of employment.

The Philadelphia Department of Public Health (PDPH), Division of Disease Control (DDC) is tasked with the operation and maintenance of PhilaVax, the Immunization Information System (IIS) for the City of Philadelphia. PhilaVax’s primary mission is to collect and maintain immunization records for the City of Philadelphia. Information collected by PhilaVax is utilized by providers within the City and by partner programs within PDPH. The DDC uses IIS data to help prepare for public health emergencies and provide education to the community on how to stay safe and healthy.

The Deputy IIS Manager reports to the IIS Manager and will supervise staff, have frequent interaction with other managers and directors, participate in various internal and community-based committees, and may represent the agency at both internal and external meetings, conferences, and workgroups. The Deputy IIS Manager will also have frequent contact with providers, technical contacts, grantors, or other public health agencies. This position may be responsible for a wide range of decisions including hiring and management of personnel, resource allocation, modification of budgets, interpretation and establishment of quality, establishing priorities, goals and objectives for projects or areas of responsibility, contractual decisions, implementation of agency strategy, and formulating corrective action on behalf of the agency for client, customer, or beneficiary complaints or conflicts.

Responsibilities:

Management

• Strategic planning
• Budgeting
• Hiring
• Systems coordination
• Process improvement
• CDC, AIRA, and MIROW liaison
• Vendor relations
• Module and IIS development
• Grant writing
• Supervises subordinate personnel including determining workload, delegating assignments, and monitoring performance.
• Work with IIS Manager to develop IIS and other Systems in the Immunization Program
• Manage grant funded related activities with IIS Manager
• Assesses training needs for individuals and teams and arranges for appropriate training.
• Write and/or review drafts of employee position descriptions and approves assignment of work tasks.
• Assesses the qualification of candidates to recruit and hire employees.
• Evaluates employee performance and rewards or disciplines employees. Promotes employee status according to job performance.

Informatics

• Supervises and/or oversees planning and collection of data and information.
• Plans, coordinates, and establishes methods, processes, and standards for work performed by staff to ensure information needs of end users are achieved.
• Leverages and/or seeks to influence standards, as appropriate, and ensures consistency with national standards and certification initiatives to improve health data use to meet the agency, partner, and stakeholder needs to improve population health.
• Supports adoption of data standards that facilitate interoperability.
• Implements policies related to national initiatives such as the Accountable Care Act, HITECH, and Meaningful Use program.
• Provides input into federal rule making or other policy making activities related to informatics practice and health reform as requested.
• Identifies and engages stakeholders required for informatics projects related to health information exchange
• Develops and directs assessments, evaluations of data collection, data management, adoption of technology, change management issues, and use of information to improve population health.
• Coordinate system design and analysis with vendors to ensure information needs of the program, department, and other end users are met.
• Explores and recommends technology solutions and/or automation of key processes.
• Coordinates, manages, or oversees information management (i.e. de-duplication of records, data purges, requests for information, processing user rights, assignment of log-in, consumer access to information).
• Coordinates, manages, oversees, or ensures compliance with HIPAA, and privacy and security practices.
• Oversees informatics activities related to help desk or provider relations.
• Provides technical assistance to users.
• Researches or recommends hardware, software, and other technology enhancements to support agency objectives.
• Ensures implementation of best practices related to electronic data transmission, storage, HIPAA, information security standards, data archiving practices, records management, and other aspects of electronic data management.
• Provides management support for applications and database needs, enhancement and system upgrades, performance

Outreach

• Coordinate development of a patient portal
• Oversee IIS communication systems, i.e., call center and email
• Develop an IIS outreach team
• Recruit IIS outreach staff

Required Skills:

• Excellent written and oral communication skills
• Strong knowledge of Microsoft Office Suite
• Able to work independently or as part of a team
• 3-5-year experience in management and process improvement
• Knowledge of SAS
• Demonstrated knowledge of SQL
• Must have working understanding of IT systems and interoperability
• Able to plan, execute, and complete projects within a limited timeframe and budget

Experience:

• Minimum of 5 years of experience in public health, health informatics, or IIS related fields.
• Minimum 2 years of experience working with relational databases
• Minimum 2 years of experience using statistical analysis software
• Minimum 3-4 years of experience coordinating complex projects with multiple stakeholders

Education Requirement:

• This position requires a master’s degree in Public Health, Health Informatics, Epidemiology, or Informatics with an emphasis on clinical data.

Required Qualifications:

• Must have valid driver’s license
• Must have familiarity with EHR or EHR related products
• Must be authorized to work legally in the U.S.
• Ability to code in SQL
• Ability to code in SAS
• Must be available to work occasional weekends or after hours
• Must be able to travel within the United States
• Must be able to life 25lbs
• Willing to help in public health emergency

Salary:

• $75,000 - $85,000 commensurate with education and experience.

To Apply:

Submit Resume and Cover letters as one document to: John Robison

Address: 1101 Market St 12th FLR, Philadelphia, PA 19107

E-mail: John.Robison@phila.gov

Qualifications

Education

Required

Masters