• Job Description

  Req#: DEVEL005843

  Easterseals PORT Health is seeking a highly organized, mission-driven Administrative Assistant to join our development team. This pivotal role supports our Chief Development Officer (CDO) and plays a key part in advancing our fundraising, donor relations, and community engagement initiatives.

  • Hours: Generally, Monday through Friday, 9:00 a.m. to 5:00 p.m., with occasional extended hours for events and key activities.
  • Environment: Typical office setting, with local travel for meetings, events, and volunteer activities.
  • Equipment Used: Computer, Microsoft Office Suite, cell phone, and standard office equipment.

  Key Responsibilities

  • Provide administrative support to the CDO, including managing calendars, meetings, travel, and documents.
  • Maintain donor records in the CRM, run reports, and ensure timely acknowledgments.
  • Research donors and prospects to support fundraising and stewardship efforts.
  • Help coordinate fundraising campaigns, mailings, appeals, and track donations.
  • Organize meetings and events, handling logistics like venues, catering, and materials.
  • Prepare agendas, take meeting minutes, and manage follow-ups.
  • Support special projects, manage multiple priorities, and meet deadlines independently.
  • Keep team supplies stocked and assist with marketing materials.
  • Process expense reports and check requests.
  • Respond promptly to Development emails and calls.
  • Handle confidential donor information with care.
  • Foster a positive, mission-focused team environment.

  We offer competitive benefits to benefits eligible positions.

  Our benefits include:

  • Paid time off and paid holidays
  • Medical, Dental, and Vision Health Benefits + an optional Flexible Health Spending Account (FSA)
  • Life Insurance, Disability Insurance and more
  • 403(b) Retirement Plan
  • Employee Assistance Program and Legal services, when needed

  What We’re Looking For

  • Experience: At least 3 years of administrative support experience (5+ years preferred), ideally in nonprofit fundraising, development, or event coordination.
  • Education: Associate’s degree in Business Administration, Communications, or a related field.
  • Skills:
  • Exceptional written and verbal communication skills.
  • Strong organizational, research, and project management abilities.
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, Teams, Canva, and project management tools.
  • Familiarity with donor management or CRM systems is a plus.
  • High level of professionalism, discretion, and dependability.
  • Ability to prioritize, handle multiple tasks, and thrive both independently and as part of a team.
  • Passion for Easterseals PORT Health’s mission and willingness to support events outside typical office hours, including evenings and weekends.

  About Easterseals PORT Health

  Easterseals PORT Health is a trustworthy, compassionate partner providing exceptional disability, behavioral health and addiction treatment services to help our neighbors live their best lives. Our diverse and inclusive 2,600-member team provides meaningful support to 40,200 kids, adults and families in 11,000 home, facility and community locations across North Carolina and Virginia.

  Our working environment supports employee and client health with a ‘no tobacco’ use policy (tobacco free and smoke free) in all offices, client facilities, properties, and agency vehicles.

  We believe that by leveraging the unique strengths and perspectives of our workforce, we can advance our just cause, while building a healthy, sustainable organization. That’s why we listen, seek to understand & act to make ESPH an Inclusive Culture, Different Voices, Embracing Potential, Authentic Self & Learning & Growing (IDEAL) organization.

  Applicants of all abilities are encouraged to apply!

  Equal Opportunity Employer
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• About the company

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