• Job Description

  Req#: 6536

  Department: Corporate Events and Services Department

  Location: Lausanne, Switzerland

  Contract Type: Open-ended

  Activity Level: 100%

  Application closes: 25/02/2025

  The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including athletes, National Olympic Committees (NOCs), International Sports Federations (IFs), Organising Committees for the Olympic Games (OCOGs), Worldwide Olympic Partners, and Media Rights-Holders. It also works with public and private authorities, including the United Nations and other international organisations.

  Are you an experienced Events Manager willing to help build a better world through sports? Here's your chance to make a lasting impact within the Olympic Movement at the IOC.

  As Events Manager, you'll take the lead in organizing and delivering impactful, high-quality medical conferences and congresses alongside the IOC’s Health, Medicine and Science department. You'll also bring your expertise to a variety of other corporate events, ensuring they leave a mark.

  Main responsibilities:

  • Develop detailed operational, communication and marketing plans and timelines for medical conferences, congresses, and related functions.
  • Set, communicate, and maintain timelines and priorities for each project and its components.
  • Create and manage event budgets, ensuring cost efficiency and adherence to financial guidelines.
  • Negotiate event venues and hotel contracts to ensure favourable terms and according to internal policies and procedures.
  • Ensure all logistical elements, including venue selection, catering, technology setup, and attendee management, are flawlessly executed.
  • Oversee and collaborate with external service providers, such as event planners, AV technicians, and logistics companies.
  • Serve as the main point of contact for internal teams and external stakeholders, fostering seamless communication and collaboration.
  • Work closely with medical professionals, organizational leaders, and other key stakeholders to understand and meet event objectives.
  • Participate in cross-functional steering committee/coordination meetings, defining the exact scope of required event service levels.
  • Provide top-quality customer service and state-of-the-art event operations.
  • Oversee the delivery of hospitality services, ensuring they meet international quality standards and evolving expectations.
  • Monitor and evaluate service quality, implementing improvements to align with IOC strategy and medical community needs.
  • Ensure all events comply with relevant regulations, protocols, and international medical standards.
  • Align event goals with the IOC strategy and broader organizational objectives.
  • Assist in the management and review of medical abstracts and posters, ensuring they align with event themes and quality standards, if required.
  • Monitor provider performance to ensure adherence to contracts, timelines, and quality standards.
  • Collect and consolidate post-event financial aspects, statistics, and recommendations.
  • Make a valuable professional and personal contribution to the success of the IOC Corporate Events & Services team by consistently supporting team goals and collaborating effectively across all projects.

  To be eligible for this role, you need to match the following criteria:

  • Higher international hospitality industry education or equivalent, with proven solid experience in the field of international events and project management.
  • Experience in medical events in considered an asset.
  • Demonstrated experience managing medium- to large-scale, international, top-quality events.
  • Excellent sense of organization, prioritization, and service orientation.
  • Strong expertise managing budget and financial resources effectively.
  • English and French (preferably bilingual), with other languages being an asset.
  • Microsoft Office tools and event-related IT solutions

  Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us – a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities.

• About the company

  Official website of the Olympic Games. Access breaking Tokyo 2020 news, plus records and video highlights from the best historic moments in global sport.

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