• Job Description

  Req#: 4669050

  If you’re looking to be a part of a collaborative environment where your skills can make an impact, explore our current opportunities in creating a better future for public health.

  About Harris County Public Health:

  Harris County Public Health (HCPH) includes a network of more than 1,100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.

  The Executive Assistant provides support to the Director of Community Health and Violence Prevention Services (CHVPS), including handling all information requests, conducting general research, and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Additionally, this position is critical to the day-to-day coordination, management of business operational activities, and continuous quality improvement.

  Duties & Responsibilities:

  • Performs various administrative tasks for the CHVPS Division Director and leadership team which include answering phones, responding to emails, communicating messages, managing calendars, scheduling meetings, recording meeting notes and minutes, ordering supplies, coordinating travel, conducting logistical tracking and research, and maintaining various records and documents, including the division SharePoint site.

  • Serve as the first point of contact for internal and external clients on the Division Director's activities and events, independently handle sensitive communication/information flow, employee onboarding and offboarding, liaise between stakeholders, community, employee and management to ensure smooth operations.

  • Draft, edit and proofread high-level correspondence, reports, presentations and other documents for review, signature or action by the Division Director.

  • Create payment requests for department-related expenses ensuring timely expense reporting of requisitions/purchase orders in PeopleSoft/STARS enterprise resource planning system.

  • Creates and tracks Commissioners Court requests and approval documents.

  • Other duties as assigned, including special tasks involved in responding to an emergency event.

  
  

  Harris County is an Equal Opportunity Employer
  https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
  If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
  
  This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

  Education:

  • High school diploma or equivalent

  Experience:

  • At least seven (7) years of experience supporting chief executive(s) or director-level management

  Knowledge, Skills & Abilities:

  • Advanced user in MS Office Suite (Word, Excel, PowerPoint & Outlook)

  • Excellent communication skills (verbal & written)

  • Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment

  • Ability to maintain confidentiality when dealing with sensitive information

  • Ability to work well with teammates

  • Exceptional time and project management skills

  • Excellent negotiation and problem-solving skills

  Core Competencies

  Organizational Leadership

  • Understands the organizational mission

  • Understands ethics and public good; is concerned with public trust

  • Demonstrates respect for the opinions and beliefs of others

  Collaboration

  • Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission

  • Demonstrates a sense of responsibility for the success of the group

  • Collaborates with others to improve quality and address needs

  Innovation

  • Ability to adapt to change

  Interpersonal Abilities/Personal Characteristics

  • Treats others with courtesy, sensitivity, and respect

  • Behaves in an honest, fair, and ethical manner

  • Assesses and recognizes own strengths and weaknesses

  • Uses sound judgment

  • Self-motivated

  • Organizes and maintains work environment to allow for maximum productivity

  Communication

  • Communicates clearly and effectively, both orally and in writing

  
  NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications .

  • Associate Degree or higher

  • Bilingual (English/Spanish)

  Position Type, and Typical Hours of Work:

  • Full-Time | Regular

  • Monday – Friday

  • May require working after hours and weekends to support CHVPS divisional outreach efforts.

  • May require periodic and long hours/overtime during emergencies/disasters.

  Work Environment:

  • This job operates in a professional office environment.

  • This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

  Physical Requirements:

  This is a largely sedentary role; however, some duties would require the ability to lift 20 pounds and bending and standing for periods at a time.

  Work Location:

  Harris County Public Health

  1111 Fannin, Houston, 77002

  
  

  Employment may be contingent on passing a drug screen and meeting other standards.
  
  Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

• About the company

  Office of Commissioner Tom S. Ramsey, P.E.

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