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Executive Assistant for an HR Consulting Services in the US (Home Based Part Time)
7 days agoWhat's your preference?
Job Description
- Req#: 147741000080345062
Job Description
• Inbox & Communication Management
• Manage and triage inbox daily
• Identify priority items requiring executive attention
• Draft responses and handle correspondence where appropriate
• Task & Workflow Ownership
• Build, maintain, and own a centralized task tracker across all client engagements
• Proactively track deadlines, deliverables, and follow-ups
• Ensure all moving parts are organized and progressing
• Daily Executive Briefings
• Provide structured daily updates:
- Outstanding tasks
- Upcoming deadlines
- Pending responses or approvals
• Highlight risks, bottlenecks, and urgent matters
• Follow-ups & Accountability
• Proactively follow up on pending items with the executive and stakeholders
• Confidently and respectfully "manage up" to ensure priorities are completed
• Keep projects and communications moving forward without prompting
• Client & Business Awareness
• Develop a deep understanding of clients, projects, and priorities
• Anticipate needs and distinguish between urgent vs. non-urgent matters
• Support coordination across multiple HR-related engagements
Skill Set
• 3+ years experience as an Executive Assistant, Operations Coordinator, or similar high-level support role • Experience supporting multiple clients or projects simultaneously (agency, consulting, or startup experience preferred) • Exposure to HR, recruitment, payroll, or operations is a strong advantage • Exceptional organizational and time management skills • Strong written communication and email drafting ability • High attention to detail with the ability to track multiple moving parts • Ability to prioritize independently and make sound judgment calls • Proactive self-starter who takes full ownership of tasks and outcomes • Comfortable managing up and holding leadership accountable when needed • Solutions-oriented with strong problem-solving ability • Thrives in fast-paced, evolving environments • Not reliant on instructions; anticipates needs and acts ahead • Proficiency in Microsoft applications • Experience with calendar and inbox management tools • This role is open to Filipino citizens residing in the Philippines only.About the company
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