• Job Description

  Req#: 1059700564
  Location: New Jersey
  
  Employment Type: 1099 Independent Contractor
  
  Schedule: Monday-Saturday, 9:00 AM - 6:00 PM ET
  
  Compensation: $70,000 - $85,000/year
  
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  ABOUT THE ROLE
  
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  A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway.
  
  You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently - this role is for you.
  
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  KEY RESPONSIBILITIES
  
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  Calendar & Communication Management
  • Own and manage the CEO's calendar, schedule, and priorities
  • Handle inbox management with a zero-inbox approach
  • Draft and manage correspondence, client updates, and follow-ups
  • Prepare briefing notes and agendas for meetings
  
  Team & Operations Oversight
  • Oversee a remote team
  • Collect, compare, and summarize team performance reports
  • Act as the gatekeeper and liaison between the CEO and the team
  • Ensure deadlines, milestones, and deliverables stay on track
  
  Process & Systems Building
  • Create and implement SOPs, workflows, and organizational systems
  • Identify inefficiencies and proactively recommend improvements
  • Bring structure and accountability to a growing organization
  
  Administrative & Financial Support
  • Manage travel arrangements and logistics
  • Handle expenses reporting, contract preparation, and financial admin tasks
  • Support budget planning and financial coordination
  • Coordinate event logistics as needed (future growth area)
  
  Requirements
  
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  IDEAL CANDIDATE PROFILE
  
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  Requirements:
  • 3-5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive
  • Proven ability to build systems, SOPs, and organizational processes from scratch
  • Strong written and verbal communication skills - professional, clear, and confident
  • Exceptional organizational skills and attention to detail
  • Self-starter who takes initiative and works independently
  • Comfortable managing and coordinating remote teams
  • Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail)
  • Available to work Monday-Saturday during US Eastern Time hours
  • Comfortable with 1099 independent contractor arrangement
  
  Nice to Have:
  • Background in automotive, luxury, or high-end service industries
  • Spanish and/or Arabic language skills
  • Experience with CRM platforms and project management tools
  • Event coordination experience
  • Experience working with high-profile or celebrity clientele
  
  Benefits
  
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  COMPENSATION & BENEFITS
  
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  • $70,000 - $85,000/year (1099 contractor)
  • Opportunity to grow with a rapidly expanding company
  • Direct access to and mentorship from the CEO
  • Be part of a high-energy, premium brand with an exciting growth trajectory
  
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  90-DAY SUCCESS METRICS
  
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  By 30 Days:
  • Fully integrated into all communication channels and tools
  • Managing the CEO's calendar and inbox independently
  • Established rapport with all remote team members
  • Understand the business model, clientele, and team structure
  
  By 60 Days:
  • Producing weekly team performance summaries
  • Identified and documented at least 3 key SOPs/processes
  • Handling all administrative tasks independently
  • Zero missed deadlines or dropped communications
  
  By 90 Days:
  • All core SOPs documented and operational
  • Remote team oversight running smoothly with minimal CEO involvement
  • Measurable improvement in CEO's available time for strategic work
  • Event coordination framework in place for future needs
  
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  IMPORTANT NOTES
  
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  This is a unique opportunity to step into a high-impact role at a company that's scaling fast. You won't be just answering emails - you'll be building the operational backbone of a growing brand. If you're someone who sees problems before they happen, brings solutions instead of questions, and takes pride in making everything run seamlessly - we want to hear from you.

• About the company

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