• Job Description

  Req#: C89E58F362
  We are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant / Personal Assistantto the CEO. These roles go beyond traditional support - it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment.
  
  The ideal candidates are highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion.
  
  Key Responsibilities (for Executive Assistant)
  
  • Act as the primary point of coordination between the CEO and internal/external stakeholders
  • Manage complex calendars across multiple time zones and resolve scheduling conflicts
  • Own inbox management, prioritization, and drafting communications on behalf of the CEO
  • Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed
  • Plan and manage travel logistics, including last-minute changes
  • Support execution of special projects and operational initiatives
  • Prepare reports, presentations, and internal communications
  • Maintain confidentiality across all executive and business matters
  • Proactively identify gaps, inefficiencies, and areas for improvement
  
  
  Key Responsibilities (for Personal Assistant)
  
  • Household management (coordinating cleaning, laundry, ironing etc.)
  • Manage calendars, meetings, travel, and bookings
  • Support content and personal brand activities (coordination with editors, photographers, stylists)
  • Attend events, dinners, and gatherings alongside the founder, acting as a friendly and professional representative
  • Help organize social events such as rooftop yoga, dinners, and biweekly gatherings
  • Build and maintain connections in social settings, extending invitations and following up with contacts
  • Act as a cultural interpreter and support in international contexts
  • Coordinate photo shoots and creative media projects
  • Handle expense tracking, reimbursements, and personal requirements
  • Keep details running smoothly during events (e.g., managing phone or schedules so the founder can stay present)
  
  Requirements
  What We're Looking For
  
  • 3+ years of experience as an Assistant or similar role supporting senior leadership
  • Strong organizational and multitasking abilities in fast-paced environments
  • Excellent written and verbal communication skills in English
  • High level of discretion and professionalism
  • Ability to work independently and make decisions with limited guidance
  • Strong problem-solving mindset and ownership attitude
  • Comfortable working across time zones and adapting to changing priorities
  • Tech-savvy with the ability to quickly learn new tools and systems
  Tools & Systems
  
  • Google Workspace (e.g., Gmail, Calendar, Docs, Sheets, Slides)
  • Project management tools (e.g., Asana, ClickUp, Trello, Monday)
  • Communication tools (Slack, Zoom, Teams)

• About the company

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