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Executive Assistant to the CEO
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Job Description
- Req#: 588422
Description
This is not a traditional administrative role. The Executive Assistant to the CEO at Legal Intake Pros operates as an extension of the CEO's mind, calendar, inbox, and voice. You are the steady force behind the scenes, ensuring nothing falls through the cracks -- professionally or personally.
You do not wait to be told what to do. You anticipate. You quarterback. You solve problems before the CEO knows they exist, and you bring options and recommendations rather than open-ended questions.
If you thrive in autonomy and ownership, this role will energize you. If you do better with close daily direction, it may not be the right fit.
This is a hybrid remote role (must be local to Summerville or Charleston, South Carolina).
Responsibilities
What You'll Own
• Inbox and Communication Quarterbacking: The CEO's calendar, inbox, and communication: triaging, responding, and quarterbacking every thread you're looped into
• Meeting and Communication Support: Prepare agendas, pre-reads, and supporting documents ahead of every meeting. Attend calls and meetings as needed to capture detailed notes and action items.
• Follow-Up Management: Follow up on deliverables with relevant team members after every meeting.
• Documentation Briefs: Build and maintain one-pagers and reference documents for key meetings, events, and logistics.
• Client Gifting Operations: onboarding boxes, 90-day milestone gifts, and quarterly client appreciation
• Tech Stack and Vendor Management: monthly subscription audits, seat reviews, and billing oversight
• Team Coordination: employee birthdays and anniversaries, recruiting logistics, and internal event planning
• Business Travel Booking: travel logistics, hotel, flights, reservations, and transportation
• Personal Support: appointments, reservations, family logistics, and event coordination
• Project Ownership: Every task you touch is seen through to completion with proactive status updates
Qualifications
What We're Looking For
• Local to Charleston/Summerville, SC
• Deeply self-managed: you structure your own day without being told what to work on
• Wired for anticipation: you look ahead, not behind
• Tech fluent: Google Workspace, Slack, ClickUp, Claude, HubSpot, and Zoom
• Discreet: You handle sensitive personal and professional information with complete care
• A strong communicator who can represent the CEO's voice accurately in writing
• Someone who receives feedback as a tool for growth, not a source of distressAbout the company
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