• Job Description

  Req#: R00936290

  Job Summary
  The Executive Coordinator provides general administrative support and project coordination for the department. Responsibilities include ensuring the flow of work and effective communication between stakeholders while pragmatically addressing issues as they arise. The Coordinator serves as an integrator across department functions as well as a key support resource for team leadership. This position has a hybrid schedule, working at least two days per week in the office. Some travel and/or overtime may be required.
  
  
  Essential Functions

  • Exercises independent judgment and initiates solutions
  • Assist in tracking and managing workflow of projects and timely completion of expected deliverables.
  • Tracks and compiles department scorecards/performance metrics; analyzes performance scorecards to identify inefficiencies and performance improvement opportunities.
  • Creates reports, spreadsheets, and graphs by obtaining, compiling, and organizing data.
  • Recommends, creates, implements, and maintains improved systems, procedures, and processes.
  • Assists in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects, and priorities.
  • Schedules department meetings and travel, including prioritizing meetings and communicating relevant details to participants.
  • Ensures the executive is prepared for appointments by gathering materials necessary for each meeting.
  • Processes expenses according to established corporate processing guidelines; ensures expenses are paid in a timely fashion.
  • Works with other team members to collect and assemble information for presentations, projects, & strategic planning, and willingly providing back-up support for co-workers.
  • Handles inquiries and responds appropriately while maintaining confidentiality.
  • Coordinates logistics for meetings, including engagement with senior management, oversight of venue contacts, organization and distribution of logistics materials, while managing overall department budget impacts.
  • Orders supplies using company purchasing card and accounting code procedures.

  Required Qualifications For Position

  • High School Diploma
  • Three years' recent project coordination or related administrative support experience.
  • Demonstrated skills in preparing spreadsheets, reports, and presentations on an independent basis. Medium
  • Ability to integrate work across areas, manage information, and provide exceptional service to internal and external stakeholders. High
  • Ability to maintain confidential/sensitive information. High
  • Ability to project a professional and positive demeanor and image. High
  • Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small. High
  • Excellent communication skills (oral and written) with a confident, concise, clear and compelling style. High
  • Excellent relationship builder; ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. High
  • Skilled in planning and project management; able to take an idea from concept to completion. Medium
  • Knowledge of proper document design and execution, e.g., report formatting and business letters. High
  • High capability for attention to detail. High
  • Ability to travel 20%

  Preferred Additional Qualifications for Position

  • Bachelor's Degree
  • 3-5 years’ experience in an administrative support capacity.
  • Certified Administrative Professional (CAP) Upon Hire

  Physical Demands

  • Standing - Occasionally
  • Walking - Frequently
  • Sitting - Constantly
  • Lifting - Rarely
  • Carrying - Rarely
  • Pushing - Rarely
  • Pulling - Rarely
  • Climbing - Rarely
  • Balancing - Rarely
  • Stooping - Rarely
  • Kneeling - Rarely
  • Crouching - Rarely
  • Crawling - Rarely
  • Reaching - Rarely
  • Handling - Occasionally
  • Grasping - Occasionally
  • Feeling - Rarely
  • Talking - Constantly
  • Hearing - Constantly
  • Repetitive Motions - Frequently
  • Eye/Hand/Foot Coordination - Frequently

  
  

  The preceding description is not designed to be a complete list of all duties and responsibilities required of the position.

  Work Authorization

  Authorized to work in the United States without requiring sponsorship.

  Inclusion & Diversity
  Value inclusion within your day to day responsibilities by respecting others perspectives/convictions, engaging others opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners.

  Respect and take into consideration diversity within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represent all walks of life and all backgrounds.

  Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.

  Equal Employment Opportunity
  NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, genetic information, or any protected group status as defined by law. Each employee is expected to abide by this principle.

  By applying, you may be considered for other job opportunities.

  Safety Statement
  Promote a safe work environment by actively participating in all aspects of our employee safety program. Report any unsafe conditions and take actions to prevent personal injuries. Support our interdependent safety culture by ensuring the safety of your co-workers. Stay focused on the task at hand and promote productivity through good work habits.

  Salary Range:

  $65,900.00 - $99,000.00

  Posting Start Date:

  2024-06-14

  Posting End Date (if applicable):

  2024-06-14

  Please note that the job posting will close on the day before the posting end date.

• About the company

  NiSource Inc. 5 million natural gas customers and 500,000 electric customers across six states through its local Columbia Gas and NIPSCO brands.

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